Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract with Gable Elevator for elevator maintenance services for the Division of Sewerage and Drainage (DOSD). DOSD facilities served by the contract are the Sewer Maintenance Operations Center and Southerly and Jackson Pike Wastewater Treatment Plants. Other department facilities may be added in the future.
The work under this contract mainly concerns the servicing of elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include software updates for the various units and their associated equipment.
The Department of Public Utilities (DPU) solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code. RFSQ023154 was opened on November 16, 2022 and two (2) bids were received, one of which was considered non-responsive. Gable Elevator was determined to be the lowest, responsible and responsive bidder and thus recommended to receive the contract award.
The contract was bid as a one (1) year contract with the option for three (3) additional years. These would be executed as annual renewals and contingent upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council. If unforeseen issues or difficulties are encountered that require additional funding, a modification would be requested. This ordinance is for the first year of the contract, which is expected to go into effect in January of 2023. If all renewals are executed, the agreement would expire in January of 2027.
SUPPLIER:
Gable Elevator | Federal EIN 84-3785881 | D365 Vendor #043609 | Expires 11/9/2024 | Gable Elevator does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$60,000.00 was budgeted for elevator maintenance services. There is enough surplus in both object classes 02, Materials and Supplies, and 03, Services, to cover the overage.
$0 was spent in 2021
$0 was spent in 2020
EMERGENCY DESIGNATION:
This ordinance is being submitted as an emergency in order to avoid a lapse in critical elevator maintenance services at various DPU, DOSD facilities. The requisite services were newly bid out this year, however, due to timing, passage of a non-emergency ordinance would result in a gap between the end of the prior elevator maintenance services contract and this one.
Title
To authorize the Director of Public Utilities to enter into a contract with Gable Elevator for elevator maintenance services at various Department of Public Utilities, Division of Sewerage and Drainage facilities; to authorize the expenditure of $62,601.52 from the Sewer Operating Sanitary Fund; and to declare an emergency. ($62,601.52)
Body
WHEREAS, there is a need for elevator maintenance services at various Department of Public Utilities, Division of Sewerage and Drainage facilities, specifically at the Sewer Maintenance Operations Center and Southerly and Jackson Pike Wastewater Treatment Plants, and other department sites may be added in the future; and
WHEREAS, the Department of Public Utilities solicited competitive bids for the services in accordance with the relevant provisions of Chapter 329 of City Code and RFSQ023154 was opened on November 16, 2022 and two (2) bids were received, one which was deemed non-responsive; and
WHEREAS, the Department of Public Utilities recommends that an award be made to the lowest, responsible and responsive bidder: Gable Elevator; and
WHEREAS, the contract was bid as a one (1) year contract with the option for three (3) renewal years contingent upon mutual agreement of the parties, availability of budgeted funds, and approval by City Council; and
WHEREAS, this Ordinance represents the first year of the contract and is expected to go in effect in January of 2023; and
WHEREAS, if unforeseen issues or difficulties are encountered that require additional funding, a modification would be requested; and
WHEREAS, the expenditure of $62,601.52, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $24,520.64 from object class 02, Materials & Supplies and $38,080.88 from object class 03, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract with Gable Elevator in order to avoid a lapse in critical elevator maintenance services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract with Gable Elevator, 804 Busch Court, Columbus, OH 43229, for elevator maintenance services at various Division of Sewerage and Drainage facilities. Total contract amount including this first iteration is expected to be $242,601.52.
SECTION 2. That the expenditure of $62,601.52, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $24,520.64 from object class 02, Materials & Supplies and $38,080.88 from object class 03, Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.