Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and renew a contract on behalf of the Fleet Management Division with S&S Management Group LLC, DBA Guard One, for the third one-year renewal option for security guard services at the Fleet Management facility located at 4211 Groves Road.
Original contract ) PO205904
Renewal No. 1 amount (2712-2019) $ 96,996.00
Renewal No. 2 amount (2676-2021) $ 96,996.00
Renewal No. 2 amount (current) $ 107,000.00
Total contract amount $ 300,992.00
This ordinance seeks authority for the third of three annual renewal provisions, provided for within the original contract.
S&S Management Group LLC (CC#: 46-0841682, MAJ)
Fiscal Impact: This ordinance authorizes the modification of the allotted amount from $96,996.00 to $107,000.00 and authorizes the expenditure of $107,000.00 from the Fleet Management Operating Fund with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Management Facility located at 4211 Groves Road. In 2021, the Fleet Management Division expended $94,767.01 for these security services and in 2020, $96,081.96 was expended.
S&S Management Group LLC (DBA: Guard One), vendor# 026826; pending expiration.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continued guard services of the Fleet facilities, property and vehicles stored therein to ensure the safety of refuse, fire, police and other city vehicles utilized for the health and prosperity of City of Columbus citizens
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify and renew a contract with S&S Management Group LLC, DBA Guard One, for security services at the Fleet Maintenance Facility; to authorize the expenditure of $107,000.00 from the Fleet Management Operating Fund; and to declare an emergency ($107,000.00).
Body
WHEREAS, it is necessary to contract for annual security guard services at the Fleet Management facility located at 4211 Groves Road; and
WHEREAS, Ordinance No. 2712-2019, passed by City Council on November 18, 2019, authorized the original Fleet Management security guard services contract and provided for up to three (3) annual contract renewals; and
WHEREAS, this ordinance seeks authority for the third (3rd) of three (3) annual renewal provisions provided for within the original contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance, Fleet Management Division in that it is immediately necessary to authorize the Director of Finance and Management to renew the contract and establish a purchase order with S&S Management Gropu LLC without delay, for the continued services of protecting the City of Columbus Fleet vehicles, facilities and properties; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and renew a contract on behalf of the Fleet Management Division with S&S Management Group LLC, DBA Guard One, for security services at the Fleet Maintenance building located at 4211 Groves Road.
SECTION 2. That the expenditure of $107,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.