Explanation
1. BACKGROUND
This legislation authorizes the Director of the Department of Public Utilities to enter into a contract for the Jermain Drive Area Water Line Improvements Project, CIP 690236-100134. The purpose of this project is to construct necessary improvements to the water distribution system in the Jermain Drive Area. The improvements will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 9,305 linear feet of 6-inch and 8-inch water lines. The streets include Jermain Drive, Middlehurst Drive, Middlehurst Drive, Brentnell Avenue, Meredith Drive, Rankin Avenue, Arlington Avenue, the first Alley South of Genessee Avenue, Minnesota Avenue and Genessee Avenue. The work will take place in the Northeast (41) and North Central (49) community planning areas.
2. PROCUREMENT
The Department of Public Utilities, Division of Water, solicited Requests for Proposals from six firms (previously identified through the Division’s Statement of Qualifications process) for three waterline projects. The three waterline improvement projects were: Lexington Avenue Area Waterline Improvements; Jermain Drive Area Waterline Improvements; and Heyl Avenue Area Waterline Improvements. Requests for Proposals were solicited from the following firms: Hatch Associates Consultants, Inc.; DLZ Ohio, Inc.; IBI Group; Stantec Consulting Services, Inc.; AECOM; and Prime AE Group, Inc. The Request for Proposals was formally advertised on the Vendor Services website and the Bonfire website from July 19, 2022 to August 19, 2022.
Proposals were received from AECOM, Stantec, and DLZ. The evaluation team determined all proposers demonstrated an acceptable approach and were scored high enough to be awarded a contract. The recommendation was to award one of the three contracts to each of the three proposers. AECOM is to receive the contract award for the Jermain Drive Area Water Line Improvements Project.
3. CONTRACT COMPLIANCE: CC-010897 | MAJ | EXP 6/22/24 | Vendor #010897
4. TIMELINE
The duration of the design phase for this project is expected to be twelve months. It is estimated the end of this agreement will occur in 2024.
5. EMERGENCY DESIGNATION
An emergency designation is not requested at this time.
6. ECONOMIC IMPACT
The goal of this project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
7. FUTURE MODIFICATIONS / RENEWALS
No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract if unforeseen difficulties are encountered.
8. FISCAL IMPACT
Funds in the amount of $308,160.39 are budgeted and appropriated within the Department of Public Utilities 2022 Capital Improvement Budget under the Water General Obligations Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the appropriate project.
Title
To amend the 2022 Capital Improvement Budget; to authorize the Director of the Department of Public Utilities to enter into a professional services agreement with AECOM for the Jermain Drive Area Water Line Improvements Project; and to authorize the expenditure of up to $308,160.39 from the Water General Obligations Bond Fund. ($308,160.39)
Body
WHEREAS, Requests for Proposals were opened August 19, 2022 pursuant to the overall requirements within Columbus City Code 329 and AECOM was selected based upon the City’s Request for Proposal evaluation process; and
WHEREAS, it is necessary to enter into a professional engineering service agreement with AECOM for the Jermain Drive Area Water Line Improvements Project, CIP 690236-100134; and
WHEREAS, it is necessary to authorize the expenditure of up to $308,160.39 to pay for this contract; and
WHEREAS, funds are budgeted in the 2022 Capital Improvement Budget under the Water General Obligations Bond Fund, Fund 6006, and appropriated for this expenditure; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the appropriate project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a professional engineering service agreement with AECOM for the Jermain Drive Area Water Line Improvements Project, CIP 690236-100134, for the preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities is hereby authorized to enter into a professional engineering service agreement with AECOM, 277 West Nationwide Blvd, Columbus, Ohio, 43215, for the Jermain Drive Area Water Line Improvements Project, CIP 690236-100134, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Water.
SECTION 2. That the 2022 Capital Improvements Budget is hereby amended per the accounting template attached to this ordinance.
SECTION 3. That the expenditure of $308,160.39 is hereby authorized from the Water General Obligations Bond Fund per the accounting codes on the accounting template attached to this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.