Explanation
Background: This ordinance authorizes the Director of the Department of Finance and Management to establish purchase orders with PKJ International LLC for the purchase of 21 gas leak detectors and calibration equipment for use by building inspectors. This bid was processed in accordance with the competitive bidding provisions of the Columbus City Codes. One bid was received and opened for RFQ023188 on November 17, 2022 as follows:
PKJ International LLC., (CC#: CC-041653, exp. 4/26/24, Vendor#: 041653) $52,897.00
As the Department of Building and Zoning Services supports Mayor Ginther’s mission to ensure that we have vibrant, thriving neighborhoods to reinforce our Opportunity City, Building Inspectors (“Inspectors”) do their part by inspecting building components to ensure compliance with the city’s building code. Inspectors are provided equipment to detect hazardous gas leaks while on their inspections.
The Purchasing Office recommends awarding the bid as follows:
PKJ International LLC., (CC#: CC-041653, exp. 4/26/24, Vendor#: 041653) $52,897.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
Emergency Designation: The Department of Building and Zoning Services respectfully requests this legislation be considered an emergency in order to allow for ordering of the equipment using 2022 funding.
Fiscal Impact: This ordinance authorizes an expenditure of up to $52,897.00 from the Development Services Fund with PKJ International, LLC., for the purchase of 21 gas leak detectors and calibration equipment for the building inspectors. Funding is available in Building and Zoning Services' Development Services Fund budget
Title
To authorize the Finance and Management Director to establish purchase orders with PKJ International, LLC. for the purchase of 21 gas leak detectors and calibration equipment; to authorize the expenditure of up to $52,897.00 from the Development Services Fund; and to declare an emergency. ($52,897.00)
Body
WHEREAS, there is a need to purchase gas leak detection equipment for the building inspectors; and
WHEREAS, the Purchasing Office advertised and opened formal bid (RFQ023188) on November 17, 2022, and
WHEREAS, the Purchasing Office recommends a bid award to PKJ International, LLC., as the lowest, most responsive, and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operations of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders with PKJ International, LLC. to allow for ordering of the gas leak detection equipment using 2022 funding; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish purchase orders, pursuant to competitive bid RFQ023188, with PKJ International, LLC., for the purchase of 21 gas leak detectors and calibration equipment.
PKJ International LLC., (CC#: CC-041653, exp. 4/26/24, Vendor#: 041653) $52,897.00
SECTION 2. That the expenditure of $52,897.00, or so much thereof as may be necessary in regard to the actions authorized in Sections1, be and is hereby authorized and approved from Development Services Fund 2240, Dept-Division (Building) 4301, Sub-Fund 000000 in Object Class 02 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 3377-2022 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Building and Zoning Services, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.