Explanation
BACKGROUND: This ordinance authorizes the appropriation and expenditure of up to $100,000.00 of the 2023 Community Development Block Grant (CDBG) entitlement grant from the U.S. Department of Housing and Urban Development and to authorize the Director of the Department of Development to renew a Subaward Not-for-Profit Service Contract (formerly called Subaward Agreement) with Central Community House of Columbus Inc. to administer the CHORES program.
Original Contract $100,000 Ord. 2048-2022 PO338447 PY 2022
Renewal no. 1 $100,000 PY 2023
Total Contract Amount $200,000
The department advertised a request for proposal for the CHORES Program on Vendor Services (RFQ021712) from 4/28/2022-5/18/2022. Two proposals were received and the Evaluation Committee found them both able to perform the work. The organizations are: Central Community House and LifeCare Alliance.
The department anticipates modifying this agreement for the remainder of the city’s Action Plan with HUD. Based upon mutual agreement, the department would submit legislation to modify the agreement to add additional funds for program years 2023 and 2024.
This legislation represents appropriation for a part of the CDBG portion of the 2023 Action Plan, per Ordinance 3353-2022.
Emergency action is requested to allow for the program to continue without interruption.
Contract Compliance: the vendor number is 006068 and expires 3/22/2024.
Fiscal Impact: $100,000.00 is available from the 2023 CDBG grant. Funding is contingent upon City Council approval of the 2023 Action Plan under ordinance 3353-2022 and the ACPOs should not be made available until after the Auditor’s Office opens in January 2023.
Title
To authorize the appropriation and expenditure of up to $100,000.00 of 2023 Community Development Block grant funds from the U.S. Department of Housing and Urban Development; to authorize the Director of Development to renew a Subaward Not-for-Profit Service Contract (formerly called a subaward agreement) with Central Community House of Columbus Inc. to administer the CHORES program in an amount up to $100,000.00 and pay for expenses starting January 1, 2023; and to declare an emergency. ($100,000.00).
Body
WHEREAS, the City of Columbus is a participating jurisdiction of the U.S. Department of Housing and Urban Development; and
WHEREAS, the City of Columbus is the recipient of Community Development Block Grant funds from the U.S. Department of Housing and Urban Development; and
WHEREAS, the 2023 draft Action Plan has been approved by Ordinance 3353-2022, as required by HUD; and
WHEREAS, the department anticipates modifying this agreement for the remainder of the city’s Action Plan with HUD, for program years 2023 and 2024; and
WHEREAS, the Director of the Department of Development wishes to renew the contract with Central Community House of Columbus Inc. to administer the CHORES program in an amount up to $100,000.00 for another year; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director of Development to renew a Subaward Not-for-Profit Service Contract (formerly called a subaward agreement) with Central Community House of Columbus Inc. to administer the CHORES program to allow for the program to continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2023, the sum of $100,000.00 is appropriated in Fund 2248 (CDBG), from Dept-Div 44-10 (Housing), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $100,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2248 (CDBG), Dept-Div 4410 (Housing), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Development is hereby authorized to renew a Subaward Not-for-Profit Service contract (formerly called Subaward Agreement) with Central Community House of Columbus Inc. to administer the CHORES program in an amount up to $100,000.00 and to pay for expenses starting January 1, 2023.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.