Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew a contract with Intemperance Preservation and Restorations LLC for an additional year to provide for maintenance of properties held by the Land Redevelopment Division’s Land Reutilization Program.
Original contract amount $ 10,000.00 PO310873
Renewal No. 1 amount $ 10,000.00
Total contract amount $ 20,000.00
The purpose of the property maintenance program is to provide services such as trash and debris removal from structures, cleaning and abatement of vacant lots, boarding structures, graffiti removal, tree services, and similar work for properties held by the Land Reutilization Program.
The Department of Development advertised RFQ020243 on Vendor Services in November 2021 for the property maintenance program. Thirteen bids were received and the Director of Development entered into contract with ten bidders under the authority of Columbus City Code Section 329.19. The original agreement contract period commenced from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through February 28, 2024. Advertising for services annually would interrupt the program and possibly result a delay in providing these services. The fee for services in the contract renewal will be the same as that of the original contract.
Emergency action is requested in order to continue to provide services without interruption.
FISCAL IMPACT: Funding will be available in fund 2206, Land Management Fund, contingent on the passage of Ordinance 3404-2022.
CONTRACT COMPLIANCE: the vendor number is 013122 and expires 1/6/2024.
Title
To authorize the Director of Development to renew a contract with Intemperance Preservation and Restorations LLC for maintenance of properties held by the Land Redevelopment Division’s Land Reutilization Program up to $10,000.00; and to authorize the expenditure of up $10,000.00 from the Land Management Fund; and to declare an emergency ($10,000.00).
Body
WHEREAS, the Department of Development advertised RFQ020243 on Vendor Services in November 2021 for the property maintenance program, thirteen bids were received and the Director of Development entered into contract with ten bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, the Director of Development has identified the need to renew a contract with Intemperance Preservation and Restorations LLC for an additional year to provide property maintenance services for properties held by the Land Reutilization Program; and
WHEREAS, this legislation will extend the contract an additional year, ending February 28, 2024; and
WHEREAS, the Director of Development has identified the need to modify a contract with Intemperance Preservation and Restorations LLC in an amount up to $10,000.00 for services provided to the property maintenance program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract renewal and modification should be authorized immediately to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with Intemperance Preservation and Restorations LLC in an amount up to $10,000.00, for an additional year, ending February 28, 2024, to provide property maintenance services for properties held by the Land Reutilization Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $10,000.00, or so much thereof as may be necessary, is hereby authorized in fund 2206 (Land Management Fund), Dept. 44-11 (Land Redevelopment), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. This modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 5. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.