Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into professional engineering services agreement with Dynotec to provide general engineering design services for Urban Infrastructure Recovery Fund (UIRF) street lighting projects, under Capital Improvement Project Number 440007-100024. Services will be authorized on a task order basis as needed. One consultant will be awarded the contract in the amount of $100,000, funded for a minimum one year period, with annual renewal options for two additional years at $100,000 each. First year projects are the design of pedestrian scale lighting on median parkways in the Franklinton area on Dakota Ave and Guilford St.
PROCUREMENT: The Division of Power advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and the Bonfire website and were opened on July 29, 2022 in accordance with the overall provisions of Section 329 of the Columbus City Codes. The Division of Power received five (5) responses from Advanced Engineering Consultants, Dynotec, Inc, EMH&T, ms consultants, and SINGH + Associates, Inc. The proposals were evaluated by the Evaluation Committee and scored them based on the criteria within Columbus City Codes Chapter 329. The Department of Public Utilities recommends the agreement be awarded to Dynotec, Inc.
PROJECT TIMELINE: It is estimated that the notice to proceed will occur in December 2022. All work shall be substantially completed within 270 calendar days of the notice to proceed with final completion to occur within 365 days.
EMERGENCY DESIGNATION: An emergency designation is requested in order to meet project timelines so better lighting can be installed for safety and security of residents.
CONTRACT COMPLIANCE NUMBER: 31-1319961 | MBE | EXP 4/18/2024 | Vendor # 005053
ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This contract will design street lighting improvements in areas identified by the Urban Infrastructure Recovery Program. Replacing old HPS fixtures with LED technology will generate savings in electric energy, reduce greenhouse gases and long-term maintenance. Additionally, the replacement of aging HPS luminaires with new LED fixtures will provide greater light output and better color rendering. This will help pedestrians and motorists better identify objects at night. Street lighting has many benefits including improving traffic and pedestrian safety, and providing residents a better sense of safety and security. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
FISCAL IMPACT: This ordinance authorizes a transfer and expenditure up to $100,000.00 from the Electricity G.O. Fund 6303. An amendment to the 2022 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, for professional engineering services for the 2022-2024 UIRF General Engineering Project, for the Division of Power; to authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer within and expenditure up to $100,000 from the Electricity GO (General Obligation) Bonds Fund 6303, and to declare and emergency. ($100,000.00)
Body
WHEREAS, five technical proposals for professional engineering services for the 2022-2024 Division of Power 2022-2024 UIRF General Engineering project were received on July 29, 2022; and
WHEREAS, the Department of Public Utilities recommends that the agreement for the 2022-2024 UIRF General Engineering Project be awarded to Dynotec; and
WHEREAS, it is necessary to authorize a transfer within and the expenditure of up to $100,000.00 from the Electricity GO Bonds Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a professional engineering services for the 2022-2024 UIRF General Engineering project with Dynotec, in order to meet project timelines so better lighting can be installed for safety and security of residents, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement with Dynotec, 2931 E. Dublin-Granville Rd Suite 200 Columbus, OH 43231; for the 2022-2024 UIRF General Engineering project; for an expenditure up to $100,000.00 in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized to transfer $100,000.00 within the Electricity GO Bonds Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2022 Capital Improvement Budget is hereby amended, as authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. For the purpose stated in Section 1, the expenditure of $100,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Electricity GO Bonds Fund 6303 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.