Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew and modify (Modification No. 2) a contract with Reeves Towing & Recovery LLC for an additional year under the Sign Installation and Towing Services program.
Original contract amount $ 5,000.00 Ord. N/A PO310630
Modification No. 1 amount $ 250.00 Ord 2040-2022
Modification No. 2 amount $ 5,000.00
Total contract amount $10,250.00
The purpose of the Sign Installation and Towing Services program is to provide services that will involve, but not be limited to: responding to calls from the City for the installation of “NO PARKING” signage per Ohio Revised Code 4513.601 and later removal of vehicles from Land Bank properties if the vehicle is not removed within 48 hours of signage installation; impound and storage of vehicles by order of the private property owner (City of Columbus); proper notification of the last known owner of such vehicles, as required by law; and release of vehicles to the owner or lien holder as required by law for properties held by the Land Redevelopment Division.
Companies responded to an Invitation to Bid, RFQ020526 in 2021 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year.
The Department of Development advertised RFQ020526 on Vendor Services in October 2021 for the Sign Installation and Towing Services program and 1 bid was received. The Director of Development entered into contract with 1 bidder under the authority of Columbus City Code Section 329.19. The contract period is from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through 2024.
The contract was modified with Ordinance 2040-2022 to include a fuel surcharge.
Emergency action is requested in order to continue to provide services without interruption.
FISCAL IMPACT: Funding will be available in fund 2206, Land Management Fund, contingent on the passage of Ordinance 3404-2022.
CONTRACT COMPLIANCE: the vendor number is 032297 and expires 11/10/2023.
Title
To authorize the Director of Development to renew a contract with Reeves Towing & Recovery LLC for one additional year and to modify up to $5,000.00; and to authorize the expenditure of up to $5,000.00; and to declare an emergency ($5,000.00).
Body
WHEREAS, the Department of Development advertised RFQ020526 on Vendor Services in November 2021 for the Sign Installation and Towing Services program, 1 bid was received, and the Director of Development entered into contract with 1 bidder under the authority of Columbus City Code Section 329.19; and
WHEREAS, the original contract was modified with Ordinance 2040-2022 to include a fuel surcharge; and
WHEREAS, the Director of Development has identified the need to renew the contract with Reeves Towing & Recovery LLC for one additional year and modify the contract up to $5,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract renewal and modification should be authorized immediately to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with Reeves Towing & Recovery LLC in an amount up to $5,000.00, for an additional year, ending February 28, 2024, for the Sign Installation and Towing Services program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $5,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2206 (Land Management Fund), Dept-Div 4411 (Land Redevelopment), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. This modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 5. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.