Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew and modify (Modification No. 2) a contract with DDJ’S Lawncare Service LLC for an additional year under the lawn care program.
Original contract amount $ 40,000.00 Ord. N/A PO310722
Modification No. 1 amount $ 2,000.00 Ord 2002-2022
Modification No. 2 amount $ 25,000.00
Total contract amount $ 67,000.00
The purpose of the lawn care program is to provide services such as routine mowing, removal of brush and excessive high grass, and all foreign material, and similar work for properties held by the Land Redevelopment Division.
Companies responded to an Invitation to Bid, RFQ020241 in 2021 and were selected by an evaluation committee as the companies with the best proposals based on prior experience, resources and qualifications. The bids allow the establishment of one year contracts with an option to extend an additional year.
The Department of Development advertised RFQ020241 on Vendor Services in October 2021 for the lawn care program and 18 bids were received. The Director of Development entered into contract with 13 bidders under the authority of Columbus City Code Section 329.19. The contract period is from the date of approval of the purchase order to February 28, 2023, with an option to renew one additional year, through 2024.
The contract was modified with Ordinance 2002-2022 to include a fuel surcharge.
Emergency action is requested in order to continue to provide services without interruption.
FISCAL IMPACT: Funding will be available in fund 2206, Land Management Fund, contingent on the passage of Ordinance 3404-2022.
CONTRACT COMPLIANCE: the vendor number is 006272 and expires 10/10/2023.
Title
To authorize the Director of Development to renew a contract with DDJ’S Lawncare Service LLC for the lawn care program for one additional year; to modify up to $25,000.00; and to authorize the expenditure of up to $25,000.00; and to declare an emergency ($25,000.00).
Body
WHEREAS, the Department of Development advertised RFQ020241 on Vendor Services in October 2021 for the lawn care program, 18 bids were received, and the Director of Development entered into contract with 13 bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, the original contract was modified with Ordinance 2002-2022 to include a fuel surcharge; and
WHEREAS, the Director of Development has identified the need to renew the contract with DDJ’S Lawncare Service LLC for one additional year and modify the contract up to $25,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract renewal and modification should be authorized immediately to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew a contract with DDJ S Lawncare Service LLC in an amount up to $25,000.00, for an additional year, ending February 28, 2024, to provide services for the lawn care program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $25,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2206 (Land Management Fund), Dept-Div 4411 (Land Redevelopment), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. This modification is made in accordance with the relevant provisions of the City Code Charter 329 relating to contract modifications.
SECTION 5. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.