Explanation
The City Auditor uses Tyler ACFR Statement Builder on a yearly subscription basis. The City Auditor used reasonable measures to review other potential ACFR solutions. This product is a highly specialized statement builder for creating governmental financial statements in the Annual Comprehensive Financial report. Moving to another product is extensive to recreate the export and will require funding a project to implement. The cost of implementing this change will likely to be much greater than the current subscription cost and needs to be timed with future reporting periods. Currently, it is in the City’s best interest to continue with Tyler ACFR builder for continuity of statements as the City Auditor explores other alternatives for future years.
This legislation authorizes the City Auditor to modify and extend the contract authorized by Ordinance no. 0898-2022 for one year and provides funding for Tyler ACFR Statement Builder. ACFR Statement Builder is a yearly subscription based software as a service.
Emergency designation is requested to ensure uninterrupted software subscription services necessary for creating governmental financial statements in the Annual Comprehensive Financial Report for the city.
FISCAL IMPACT: Funding is available in the Info Services Operating fund, Dept of Technology Operating subfund.
CONTRACT COMPLIANCE: The vendor number is 010121 and expires 03/21/2024.
Title
To authorize the City Auditor to modify the existing contract with Tyler Technologies, Inc. and provide funding for the Tyler ACFR Statement Builder; to authorize the expenditure of up to $19,791.45, from the Department of Technology operating fund for a total expenditure of $19,791.45; and to declare an emergency.
Body
WHEREAS, it is necessary for the City Auditor to modify the contract with Tyler Technologies, Inc. to continue yearly Tyler ACFR Statement Builder services for the City of Columbus necessary through 2024 operations and reporting requirements; and
WHEREAS, it is necessary to authorize the expenditure of up to $19,791.45; and
WHEREAS, an emergency exist in the usual daily operation of the City Auditor's Office in that it is immediately necessary to authorize the City Auditor to modify and extend this contract to ensure uninterrupted software subscription services for creating governmental financial statements in the Annual Comprehensive Financial Report for the city; now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to modify an existing contract with Tyler Technologies Inc. for yearly Tyler ACFR Statement Builder services for the City of Columbus.
SECTION 2. That the sum of $19,791.45 is hereby authorized to be expended from Fund 5100 and subfund 510001 Dept./Div 47-02, Object Class 03, main account 63945, program IT005. (Sheets attached)
SECTION 3. That the sum of $19,791.45 is for Tyler ACFR Statement Builder services through 2024.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby authorized for expenditure and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding contract or contract modifications associated with the expenditure of the funds.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.