Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a construction contract, on behalf of the Office of Construction Management, with Farber Corporation, for the Central Safety Building HVAC Renovation Phase Two Project, in the amount of $4,370,600.00.
Work for this project consists of replacing the existing HVAC equipment including but not limited to VAVs, Air Handlers, associated controls and electric, and other such work as may be necessary to complete the contract, in accordance with the drawings, technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid (IFB).
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened two (2) bids on November 17, 2022:
1. Farber Corporation $4,370,600.00
2. General Temperature Control $4,783,000.00
Farber Corporation’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $4,370,600.00. Their Contract Compliance Number is 31-0746886 (expires 5/24/24, Majority) and their DAX Vendor Account No. is 4282.
3. EMERGENCY DESIGNATION: It is requested this ordinance be handled in an emergency manner in order to expedite the project which will allow the contractor to order materials with a long lead time.
4. FISCAL IMPACT: There are sufficient funds within the Safety G.O. Bonds Fund - Fund No. 7701, however, an amendment to the 2022 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Farber Corporation for the Central Safety Building HVAC Renovation Phase Two Project; to authorize an expenditure up to $4,370,600.00 within the Safety General Obligations Bonds Fund; to authorize an amendment to the 2022 Capital Improvements Budget; and to declare an emergency. ($4,370,600.00)
Body
WHEREAS, two (2) bids for Central Safety Building HVAC Renovation Phase Two Project were received and publicly opened in the office of the Director of Finance and Management on November 17, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Farber Corporation in the amount of $4,370,600.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Central Safety Building HVAC Renovation Phase Two Project with Farber Corporation; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Safety G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the Central Safety Building HVAC Renovation Phase Two Project, with Farber Corporation, in order to expedite the project which will allow the contractor to order materials with a long lead time; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Farber Corporation, for the Central Safety Building HVAC Renovation Phase Two Project, in an amount up to $4,370,600.00.
SECTION 2. That the 2022 Capital Improvements Budget is hereby amended, in the Safety G.O. Bonds Fund - Fund No. 7701, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $4,370,600.00, or so much thereof as may be needed, is hereby authorized in the Safety G.O. Bonds Fund - Fund No. 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.