Explanation
1. BACKGROUND
This ordinance authorizes the City Auditor to set up a certificate in the amount of $100,000.00 for the purchase of materials, supplies and services for the Department of Public Service to support the Thurman Ave Speed Management Pilot Project and the Mobility Hub Pilot Project(s).
a. Thurman Ave Speed Management Pilot Project
Through this allocation of funds, the Department of Public Service, in support of the City’s commitment to Vision Zero, would pilot a new “quick build” product with the goal of improving transportation safety and motorist compliance to the posted speed limit. If successful this product would have multiple applications to support future “quick build” projects and make improvements along High-Injury-Network roadways until such a time that larger capital projects can be implemented.
For this specific pilot project, the Department has selected Thurman Ave between S. Champion Ave and Lockbourne Rd. This funding allocation would support the purchase of the desired product and the contracting to install it.
b. Mobility Hub Pilot Project(s)
Mobility Hubs provide a focal point in the transportation network that integrates and supports multi-modal transportation. Amenities can take many different forms based on desired goals and site limitations.
This funding allocation will support the collaborative efforts between the Department of Public Service and the office of Councilmember Barroso de Padilla to pilot mobility hub concepts at various locations. This allocation would provide the funding necessary for the purchase and installation of mobility hub elements. These elements could include but are not limited to: seating, traditional/enhanced bike racks, bike lockers, scooter parking, and public art/placemaking.
All bids will be obtained and contracts awarded in compliance with the relevant provisions of the Columbus City Code, Chapter 329. This ordinance will set up all of the funding required to enter into contracts with multiple vendors on an as-needed basis. Competitive bids will be solicited and opened by the Department of Public Service and/or the Department of Finance and Management, Purchasing Office or obtained through current, pending or future universal term contracts established by Finance and Management.
2. FISCAL IMPACT
This ordinance will appropriate and transfer funds from the General Fund 1000, Neighborhood Initiatives Subfund 100018 to the Public Service General fund 1000, subfund 10001. This ordinance will encumber funds from the Department of Public Service General Fund 1000, Subfund 100010 Object Level 02 and 03, and Main Account 62010 and 63990, balance of $100,000.00.
3. EMERGENCY JUSTIFICATION
Emergency action is requested in order to expedite ordering of essential materials, supplies and services for the Department of Public Service to support the Thurman Ave Speed Management Pilot Project and the Mobility Hub Pilot Project. This ordinance is establishing the funding required for the projects and will allow the Department of Public Service to order and/or contract for the materials needed as soon as it becomes available all for the preservation of public health, peace, property, safety, and welfare of the traveling public
Title
To authorize the City Auditor to appropriate and transfer funds within the general fund; to authorize and direct the City Auditor to set up a certificate in the amount of $100,000.00. for the purchase of materials, supplies and services for the Department of Public Service; to authorize and direct the Director of Public Service to enter into various contracts for the purchase of materials, supplies and services; to authorize the expenditure of $100,000.00 from the Department of Public Service General Fund; and to declare an emergency. (100,000.00)
Body
WHEREAS, it is necessary to authorize the City Auditor set up a certificate in the amount of $100,000.00 for the purchase of materials, supplies and services for the Department of Public Service; and
WHEREAS, it is necessary to authorize the Director of Public Service and/or the Director of Finance and Management to enter into various contracts for the purchase of materials, supplies and services on behalf of the Department of Public Service in accordance with the relevant provisions of the Columbus City Code, Chapter 329; and
WHEREAS, through this allocation of funds, the Department of Public Service, in support of the City’s commitment to Vision Zero, would pilot a new “quick build” products with the goal of improving transportation safety and motorist compliance to the posted speed limit; and
WHEREAS, Mobility Hubs provide a focal point in the transportation network that integrates and supports multi-modal transportation; and
WHEREAS, this funding allocation will support the collaborative efforts between the Department of Public Service and the office of Councilmember Barroso de Padilla to pilot mobility hub concepts at various locations; and
WHEREAS, funding is available from within the Department of Public Service, General Fund 1000 to meet the financial obligations of these various expenditures; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Department of Public Service, General Fund 1000, subfund 100010 to support the Thurman Ave Speed Management Pilot Project and the Mobility Hub Pilot Project(s); and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize the Auditor to set up a certificate in order to expedite ordering of essential materials, supplies and services to support the Thurman Ave Speed Management Pilot Project and the Mobility Hub Pilot Project for the preservation of public health, peace, property, safety, and welfare of the traveling public; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to appropriate and transfer $100,000.00 within the General fund 1000, Neighborhood Initiatives Subfund 100018, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Auditor be and is hereby authorized and directed to appropriate $100,000.00 within the general fund, fund 1000, subfund 100010, to the Department of Public Service in 02-Supplies and 03-Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to set up a certificate in the amount of $100,000.00 for materials, supplies and services for the Department of Public Service within the general fund, fund 1000, subfund 100010, per the accounting codes in the attachment to this ordinance
SECTION 4. That the Director of Public Service and/or the Director of the Department of Finance and Management be and are hereby authorized to enter into contracts for the materials, supplies and services on behalf of the Department of Public Service in accordance with the relevant provisions of the Columbus City Code Chapter 329.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the expenditure of $100,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Department of Public Service General Fund 1000, subfund 100010 per the accounting codes in the attachment to this ordinance.
SECTION 9. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s), pursuant to city code, to the Director of Public Service and/or the Director of Finance and Management.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.