Explanation
BACKGROUND: This ordinance authorizes the Department of Public Safety, on behalf of the Division of Fire, to modify a contract with Kronos Inc. to continue Telestaff automated staffing software and webstaff subscription services. This service and support covers software from Kronos Inc., a web based software solution designed specifically to help the Division of Fire manage its complex staffing assignments.
Contract Compliance: Kronos Inc. CC: #042640942 / vendor 000190
Emergency Designation: Emergency action is requested to guarantee uninterrupted subscription software and website support services.
Fiscal Impact: This ordinance authorizes an expenditure of $136,638.74 from the 2023 General Fund operating budget for TeleStaff subscription software service and support with Kronos, Inc. For these services, the Division of Fire spent $132,010.62 in 2022, and $126,168.84 in years 2021, 2020 and 2019. This ordinance is contingent upon passage of the 2023 General Fund Budget via Ordinance 2936-2022.
Title
To authorize the Director of Public Safety to modify the existing contract with Kronos, Inc., for the Division of Fire, for subscription software maintenance support for TeleStaff automated staffing software and webstaff subscription services; to authorize the expenditure of $136,638.74 from the General Fund; and to declare an emergency. ($136,638.74)
Body
WHEREAS, there is an immediate need within the Division of Fire to continue subscription software services for TeleStaff automated staffing software from Kronos, Inc.; and
WHEREAS, it is necessary to authorize the Director of Public Safety, on behalf of the Division of Fire, to enter into a contract with Kronos, Inc. for software and website support; and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the Director to modify a contract with Kronos, Inc. in order to guarantee uninterrupted subscription software and website support services of the TeleStaff automated staffing software, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Fire, be and is hereby authorized to modify a contract with Kronos, Inc. for subscription software service and support of TeleStaff automated staffing software.
SECTION 2. That the expenditure of $136,638.74, or so much thereof as may be necessary, is hereby authorized in the general operating fund 1000-100010, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.