Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco for the Minor Facility Improvements 2022 Project. The contract amount is $605,000.00, with a contingency of $60,000.00, for a total of $665,000.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $667,000.00 being authorized by this ordinance.
This construction contract will address the following items.
Convert the composite floor on the Marion Franklin Stage to natural wood
Carpet replacement at Tuttle Community Center
Install a new kitchen island and relocate a refrigerator at Antrim Shelterhouse
Install a new kitchen island, relocate a refrigerator, and make renovations to the ceiling at the Big Walnut Shelterhouse
Remove existing and install new kitchen cabinets, relocate a refrigerator, install additional shelving, install new doors, and install additional windows at the Retreat at Turnberry Shelterhouse
Replace siding, windows, and doors at Antrim Shelterhouse
Add windows at Big Walnut Shelterhouse
Replace exterior doors and ceiling improvements at Westgate Shelterhouse
Replace shaker siding at Whetstone Shelterhouse
Fitness floor replacement at Douglas Community Center
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on November 4, 2022 and received by the Recreation and Parks Department on November 25, 2022. Bids were received from the following companies:
Tyevco (MAJ): $605,000.00
GHM, Inc. (MAJ): $640,122.00
2K General Construction (MAJ): $823,500.00
After reviewing the bids that were submitted, it was determined that Tyevco was the lowest and most responsive bidder. Tyevco and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco Inc.
1678 West Audubon Boulevard
Lancaster, Ohio 43130
James Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
Contract Compliance Expiration Date: July 27, 2023
Emergency Justification: Emergency action is requested to allow the contractor as much time as possible to complete as much work as possible before April 1, 2023 which is the beginning of the rental season when these facilities are already reserved for use.
Benefits to the Public: By renovating, improving, and providing upgraded amenities in our facilities, this project will improve our customers’ experience at these facilities. New flooring, kitchen equipment, doors, and windows will enhance the experience for users.
Community Input/Issues: We have requests and suggestions from users and staff for updates in our community centers and rental facilities.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by performing needed upgrades to facilities, making them safer and more user friendly.
Fiscal Impact: $667,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco for the Minor Facility Improvements 2022 Project; to authorize the transfer of $667,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $667,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($667,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco for the Minor Facility Improvements 2022 Project; and
WHEREAS, it is necessary to authorize the transfer of $667,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $667,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco to allow the contractor as much time as possible to complete as much work as possible before April 1, 2023 which is the beginning of the rental season when these facilities are already reserved for use; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco for the Minor Facility Improvements 2022 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $667,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $460,525 / ($167,000) / $293,525
Fund 7702 / P514004-100000 / Program Projects (Small) - Rental Services Misc. (Voted Carryover) / $277,170 / ($277,170) / $0
Fund 7702 / P515000-100000 / Program Projects (Large) - Misc. (Voted Carryover) / $1,066,500 / ($222,830) / $843,670
Fund 7702 / P511048-100000 / Minor Facility Renovations 2022 (Voted Carryover) / $0 / $667,000 / $667,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $667,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.