Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Municipal and Contractors Sealing Products for the Big Run Culvert Improvements Project. The contract amount is $69,000.00, with a contingency of $5,500.00, for a total of $74,500.00 being authorized by this ordinance.
Along the entrance of Big Run Park, there are culverts for water crossings. One crossing is a tributary of the Scioto Big Run Watershed. This culvert is aging, causing the culvert to rust and the headwalls to begin spalling. Providing a lining on these items will prolong the life of the culvert and headwalls, keeping access to the park safe. A method and product that will line the inside of the existing culvert is being implemented, giving it 50+ years of additional life. This project is projected to start in January 2023 and be substantially complete by the end of June 2023.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 21, 2022 and received by the Recreation and Parks Department on November 15, 2022. Bids were received from the following companies:
Municipal and Contractors Sealing Products (MAJ): $69,000.00
National Gunite LLC (MAJ): $99,250.00
Proshot Concrete (MAJ): $127,500.00
After reviewing the bids that were submitted, it was determined that Municipal and Contractors Sealing Products was the lowest and most responsive bidder. Municipal and Contractors Sealing Products and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Municipal and Contractors Sealing Products
7740 Reinhold Drive
Cincinnati, Ohio 45237
Ryan Lamb, (513) 675-0070
Contract Compliance Number, Tax ID: 005805, 31-1692549
Contract Compliance Expiration Date: April 13, 2023
Emergency Justification: Emergency action is requested in order to allow the improvements to be completed prior to the peak park season in the spring, reducing the impact to park visitors, minimizing the time of traffic control disturbance near the entrance to the park, and enhancing the safety of park visitors.
Benefits to the Public: This contract will provide continued safe access to Big Run Park for the community.
Community Input/Issues: The community expects safety concerns to be addressed in a timely manner.
Area(s) Affected: Greater Hilltop (53)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by performing needed upgrades to infrastructure, making parks safer, more usable, and accessible.
Fiscal Impact: $74,500.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Municipal and Contractors Sealing Products for the Big Run Culvert Improvements Project; to authorize the transfer of $74,500.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $74,500.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($74,500.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Municipal and Contractors Sealing Products for the Big Run Culvert Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $74,500.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $74,500.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Municipal and Contractors Sealing Products to allow the improvements to be completed prior to the peak park season in the spring, reducing the impact to park visitors, minimizing the time of traffic control disturbance near the entrance to the park, and enhancing the safety of park visitors, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Municipal and Contractors Sealing Products for the Big Run Culvert Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $74,500.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P510020-100000 / Park Improvements (Voted Carryover) / $1,500,000 / ($74,500) / $1,425,500
Fund 7702 / P511037-100000 / Big Run Culvert Improvements (Voted Carryover) / $0 / $74,500 / $74,500
SECTION 7. For the purpose stated in Section 1, the expenditure of $74,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.