Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a construction contract, on behalf of the Office of Construction Management, with The Righter Co., Inc. for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project, in the amount of $426,100.00.
This project will restore the east interior apparatus bay slab at 1800 E. Livingston Avenue, Fire Station #15. The scope of this project includes existing interior slab demolition, concrete slab work, underground plumbing, and associated work to complete the project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened three (3) bids on November 18, 2022:
1. Pummell Construction Services $ 370,000.00
2. The Righter Co., Inc. $ 396,100.00
3. Setterlin Building Co. $ 469,200.00
Pummell Construction Services’s bid was deemed non-responsive for not being pre-qualified.
The Righter Co.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $396,100.00. Their Contract Compliance Number is 310889208 (expires 11/22/23, Majority) and their DAX Vendor Account No. is 4433. The Department of Finance and Management is also adding an additional $30,000.00 contingency that was not included in the original bid specifications for a grand contract total of $426,100.00.
3. EMERGENCY DESIGNATION: It is requested this ordinance be handled in an emergency manner in order to expedite the project which will eliminate the safety hazard of the uneven and broken sections of concrete slab within the east apparatus bay at Fire Station #15.
4. FISCAL IMPACT: This project is being funded by the Department of Public Safety. A transfer of funds within the Safety Voted Capital Fund - Fund No. 7701 will be necessary as well as an amendment to the 2022 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with The Righter Co., Inc. for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project; to authorize a transfer and expenditure up to $426,100.00 within the Safety Voted Capital Fund; to authorize an amendment to the 2022 Capital Improvements Budget; and to declare an emergency. ($426,100.00)
Body
WHEREAS, three (3) bids for Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project were received and publicly opened in the office of the Director of Finance and Management on November 18, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from The Righter Co., Inc. in the amount of $396,100.00; and
WHEREAS, the Department of Finance and Management is also adding an additional $30,000.00 contingency that was not included in the original bid specifications for a grand contract total of $426,100.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Safety Voted Capital Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project, with The Righter Co., Inc., in an emergency manner in order to expedite the project which will eliminate the safety hazard of the uneven and broken sections of concrete slab within the east apparatus bay at Fire Station #15; for the immediate preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with The Righter Co., Inc. for the Department of Public Safety’s 1800 E. Livingston Avenue - E. Apparatus Bay Slab Replacement Project, in an amount up to $426,100.00.
SECTION 2. That the transfer of $426,100.00, or so much thereof as may be needed, is hereby authorized in the Safety Voted Capital Fund - Fund No. 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2022 Capital Improvements Budget is hereby amended, in the Safety Voted Capital Fund - Fund No. 7701, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $426,100.00, or so much thereof as may be needed, is hereby authorized in the Safety Voted Capital Fund - Fund No. 7701, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.