Explanation
BACKGROUND:
This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Day Funeral Services in the amount of $280,000.00 to provide indigent cremations as needed for the City of Columbus.
Ohio Revised Code Section 9.15 requires that the City be responsible for the cost of burial or cremation of an indigent person. The scope of services outlined in the City’s Request for Proposal include: processing, negotiating, and auditing indigent cremation claims.
Bid Information: Formal Bid # RFQ023138 was opened on November 22, 2022 for the processing of indigent cremations. One response was received, the evaluation committee comprised of personnel from the Division of Support Services and the Columbus Health Department reviewed the submission and scored the bid based on criteria within the solicitation. Based on the average score from the committee, the bid was recommended to be awarded to Day Funeral Services effective March 1, 2023. The specifications within the RFP allows for the option of three (3), one (1) year renewals.
SUPPLIER: Day Funeral Service, Vendor#012847, contract compliance# 61-1688640, expires 11/1/2023
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State's unresolved findings for recovery certified search.
FISCAL IMPACT: $280,000.00 is budgeted within the general fund for this service.
2022- $284,657
2021- $271,861
This ordinance is contingent upon the passage of the 2023 Operating Budget.
Title
To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into a service contract with Day Funeral Services for processing of indigent cremations; and to authorize the expenditure of $280,000.00 from the General Fund ($280,000.00).
Body
WHEREAS, Chapter 145 of Columbus City Code and Section 9.15 of the Ohio Revised Code require the City to sustain the cost of burials of indigent persons under certain circumstances; and
WHEREAS, Formal Bid # RFQ023138 was opened on November 22, 2022 to create a new process for indigent cremations; and
WHEREAS, an evaluation committee was put together comprised of personnel from the Divisions of Support Services and the Department of Health. Based on the average score from the committee, it was recommended that the bid be awarded to Day Funeral Services; and
WHEREAS, it has become necessary in the usual dailyh operionat of the Department of Public Safety, on behalf of the Division of Support Services, to authorize the Director to enter into contract with Day Funeral Services for indigent cremation services, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to enter into contract with Day Funeral Services for indigent cremation services.
SECTION 2. That the expenditure of $280,000.00, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.