Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Plumbing Maintenance Services with The Waterworks, LLC. The Facilities Management Division is the primary user for Plumbing Maintenance Services. Plumbing Maintenance Services are used to maintain, service and repair plumbing fixtures and systems in City of Columbus facilities. The term of the proposed option contract would be approximately three (3) years, expiring February 28, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 8, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ023292). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
The Waterworks LLC, CC# 004777 expires 4/07/2023, All Items, $1.00
Total Estimated Annual Expenditure: $125,000.00, Facilities Management Division is the primary user
Emergency Designation: The Department of Finance and Management respectfully requests this legislation to be considered an emergency ordinance to provide timely maintenance, service and repairs to plumbing fixtures and systems.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Plumbing Maintenance Services with The Waterworks LLC; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Plumbing Maintenance Services UTC will provide for the purchase of plumbing maintenance and repair services used to maintain, repair and update plumbing fixtures and systems; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 8, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Plumbing Maintenance Services with The Waterworks LLC to ensure plumbing repairs, replacements and services occur in a timely manner; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Plumbing Maintenance Services in accordance with Request for Quotation RFQ023292 a term of approximately three (3) years, expiring February 28, 2026, with the option to renew for one (1) additional year, as follows:
The Waterworks LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.