Explanation
1. BACKGROUND
This ordinance authorizes the Auditor’s Office to establish an Auditor’s Certificate Purchase Order (ACPO) so purchase orders can be established in relation to the Professional Construction Management Services #3 contract awarded to Ascension Construction Solutions for the Department of Public Utilities.
City Council approved Ordinance 2295-2022 on 9/12/22 awarding the contract for the Professional Construction Management Services #3 Project to Ascension Construction Solutions. This contract will provide Professional Construction Management Services for the wastewater treatment facilities and assist the Division of Sewerage and Drainage in implementing construction of the treatment plant facilities in the Capital Improvement Program. Work for this project includes, but is not limited to, tasks such as schedule management and monitoring construction activity to achieve time and cost control.
The Auditor’s Office assigned ACPO008161 as requested in the ordinance by the Department of Public Utilities, and PO350481 was issued against this ACPO with just one accounting stream. However, due to the nature of this program, an ACPO should have been requested to allow seven purchase orders to be issued, each with its own accounting stream, to track expenses against the seven projects initially assigned to Ascension under this contract. PO350481 has been cancelled so the funds can be used to establish the seven purchase orders needed for the contract.
This project will be in Community Planning Area 99 as the work takes place in various locations across the City.
2. CONTRACT COMPLIANCE
Ascension Construction Solutions contract compliance number is CC-023827 and expires 8/17/24.
3. FISCAL IMPACT
Funds are available and appropriated in the Sanitary Bonds Fund, Fund 6109. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the proper projects. It is also necessary to move cash and appropriation between projects within Fund 6109 to align cash and appropriation with the proper projects.
4. EMERGENCY DESIGNATION:
Emergency designation is requested so the contracting process that has been on hold pending the correction in the purchase orders can be completed as soon as possible in order to prevent additional delays in project deadlines and deliverables.
Title
To authorize the Director of Public Utilities to amend the 2022 Capital Improvement Budget for Professional Construction Management services used at the Department's wastewater treatment facilities; to authorize a transfer of cash and appropriation within the Sanitary Bonds Fund; to authorize the Auditor’s Office to establish an Auditor’s Certificate for the Professional Construction Management Services #3 Project for the Department of Public Utilities; to authorize the expenditure of up to $3,927,328.69 from the Sanitary Bonds Fund for the Professional Construction Management Services #3 Project; and to declare an emergency. ($3,927,328.69)
Body
WHEREAS, PO350481 was issued to Ascension Construction Solutions for the Professional Construction Management Services #3 Project contract for the Department of Public Utilities; and
WHEREAS, it was necessary to cancel that purchase order to replace it with seven purchase orders for the seven projects that will be initially administered under the contract; and
WHEREAS, a new Auditor’s Certificate is required to be able to issue the new purchase orders; and
WHEREAS, funding is available for the Auditor’s Certificate in the Sanitary Bonds Fund, Fund 6109; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the proper projects; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Sanitary Bonds Fund, Fund 6109, to align cash and appropriation with the proper projects; and
WHEREAS, it is necessary to pay for services provided by Ascension Construction Solutions for the Professional Construction Management Services #3 Project contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to issue the purchase orders for this contract so the contracting process that has been on hold pending the correction in the purchase orders can be completed as soon as possible in order to prevent additional delays in project deadlines and deliverables, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6109 / 650261-103000 / WWTFs Professional Construction Management Services #3 (Voted Sanitary Carryover) / $3,927,329.00 / $3,927,328.00 / $7,854,657.00 (to match cash due to a PO cancellation)
6109 / 650261-103000 / WWTFs Professional Construction Management Services #3 (Voted Sanitary Carryover) / $7,854,657.00 / ($2,927,328.00) / $4,927,329.00
6109 / 650375-100002 / 60-05 Compost Facility Odor Control Improvements (Voted Sanitary Carryover) / $0.00 / $555,125.00 / $555,125.00
6109 / 650260-103013 / SWWTP SW Switching Station Switchgear Replacement (Voted Sanitary Carryover) / $0.00 / $266,048.00 / $266,048.00
6109 / 650372-100000 / SWWTP EAC HVAC and Air Purification (Voted Sanitary Carryover) / $331,486.00 / $515,512.00 / $846,998.00
6109 / 650352-100007 / SWWTP Main Drain Alternative Pipe Route (Voted Sanitary Carryover) / $0.00 / $540,643.00 / $540,643.00
6109 / 650265-100100 / DOSD HVAC and Air Purification System Replacements, No. 1 (Voted Sanitary Carryover) / $0.00 / $450,000.00 / $450,000.00
6109 / 650234-100100 / DOSD Roof Replacements, No. 2 (Voted Sanitary Carryover) / $1,715,796.00 / $600,000.00 / $2,315,796.00
SECTION 2. That the transfer of cash and appropriation within the within the Sanitary Bond Fund, Fund 6109, is authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Auditor’s Office is authorized to issue an Auditor’s Certificate so purchase orders can be issued to replace the purchase order that was cancelled for the Professional Construction Management Services #3 contract for the Department of Public Utilities per the accounting codes in the attachment to this invoice.
SECTION 4. That the expenditure of up to $3,927,328.69 from the Sanitary Bonds Fund, Fund 6109, for the Professional Construction Management Services #3 Project contract is authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.