Explanation
1.0 BACKGROUND
This ordinance authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with Resource International, Inc.
Funding for this modification will be for the Division of Sewerage and Drainage’s Blueprint Hilltop - Palmetto/Westgate project, CIP #650870-100801.
1.1. Amount of additional funds to be expended: $669,797.80
Original Contract: $ 225,352.47 (PO222775)
Modification #1: $1,422,963.00 (PO228475, PO228476, PO228477, PO228478)
Modification #2: $ 169,985.96 (PO239948)
Modification #3: $ 862,887.72 (PO261079, PO261484, PO261488)
Modification #4: $1,023,884.71 (PO286992, PO286998, PO287003)
Modification #5: $ 744,529.85 (PO296089)
Modification #6: $ 951,081.48 (PO315084, PO315094, PO315104)
Modification #7: $ 564,947.72 (PO314903)
Modification #8: $ 462,066.68 (PO319886)
Modification #9: $ 700,000.00 (PO337757)
Modification #10 $ 456,194.69 (PO358293)
Modification #11 (current): $ 669,797.80 PO TBD
Total $8,253,692.23
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0506-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Resource International and the Division of Sewerage and Drainage project staff.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S)
The Department anticipates requesting additional future modifications to this contract as new construction contracts for projects bid in 2022 are finalized in the early months of 2023.
4.0 CONTRACT COMPLIANCE INFORMATION: 31-0669793 | Exp. 5/31/23 | WBE | DAX #4197
5.0 FISCAL IMPACT
Funds are available and appropriated for this expenditure within the Sewer G.O. Bond Fund, Fund 6109. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the proper project.
6.0 MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was established prior to the implementation of the City’s MBE/WBE Program and is not subject to the program requirements. Resource International, the prime consultant on this contract, is City-certified as a WBE firm. Per the Utilization Reporting Form attached to this ordinance, Resource International plans to perform 94.36% of the dollar amount of the work associated with this contract modification.
7.0 EMERGENCY DESIGNATION
Emergency designation is requested so the contract for these inspection services can be implemented without causing a delay in the construction for this project, which would subject the City to delay charges.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International for the Blueprint Hilltop - Palmetto/Westgate Project; to authorize an expenditure of up to $669,797.80 from the Sewer Bond Fund for the project; and to declare an emergency. ($669,797.80)
Body
WHEREAS, Ordinance No. 0506-2020, passed on March 16, 2020, authorized the original agreement for Construction Administration/Construction Inspection Services for 2020-2022 for the Division of Sewerage and Drainage’s Lateral Lining - Clintonville 1 Schreyer Springs Project; and
WHEREAS, Modification No. 1 was legislated under Ordinance No. 0818-2020, passed May 4, 2020, to provide Construction Administration/Construction Inspection Services for three Division of Water projects: Westgate West Tank 2020 Painting Improvements, Summitview Tank 2020 Painting Improvements, and CA/CI Services for General Water Construction Projects; and one Division of Sewerage and Drainage project: Blueprint Linden 1 Professional Construction Management Services; and
WHEREAS, Modification No. 2 was legislated under Ordinance No. 1483-2020, passed July 20, 2020, to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage, Stormwater Section’s CA/CI for General Stormwater Construction Projects; and
WHEREAS, Modification No. 3 was legislated under Ordinance No. 0036-2021, passed February 1, 2021, to provide Construction Administration/Construction Inspection Services for three Division of Sewerage and Drainage projects: Williams Behm HSTS Elimination and CA/CI Services for General Sanitary Sewer Projects; and one Stormwater project, Kenny/Old Henderson Storm Sewer Improvements; and
WHEREAS, Modification No. 4 was legislated under Ordinance No. 1630-2021, passed July 19, 2021, to provide Construction Administration/Construction Inspection Services for the Old Beechwold Area Stormwater, Water, and Roadway Improvements Project; and
WHEREAS, Modification No. 5 was legislated under Ordinance No. 2193-2021, passed September 20, 2021, to provide Construction Administration/Construction Inspection Services for the for the Second Barrel Interconnector Augmentation Project, CIP No. 650860-116300; and
WHEREAS, Modification No. 6 was legislated under Ordinance No. 3310-2021, expected to pass January 31, 2022, to provide Construction Administration/Construction Inspection Services for the Division of Water’s North District West Tank 2022 Painting Improvements Project, for the Division of Sewerage and Drainage’s Third Ave. Relief Sewer Phase 3 Project, and for the Department of Public Service’s Pedestrian Safety Improvements Project; and
WHEREAS, Modification No. 7 was legislated under Ordinance No. 0030-2022, expected to pass January 31, 2022, to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Lazar/Dyer HSTS Elimination Project; and
WHEREAS, Modification No. 8 was legislated under Ordinance 0355-2022, passed on February 28, 2022 which provided Construction Administration /Construction Inspection Services for the Division of Water’s South Weyant Avenue Water Line Improvements Project; and
WHEREAS, Modification No. 9 was legislated under Ordinance 1601-2022, passed on June 27, 2022 which provided Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Blueprint North Linden Improvements Project; and
WHEREAS, Modification No. 10 was legislated under Ordinance 2588-2022, passed on October 3, 2023, which provided Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Blueprint North Linden 1, Roof Redirection Project Oakland Park Medina (Area 1 and 2) Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International for the Division of Sewerage & Drainage’s Blueprint Hilltop - Palmetto/Westgate Project; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an expenditure of up to $669,797.80 within the Sanitary G.O. Bonds Fund, Fund 6109, to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to execute the contract modification so these inspection services can be implemented without causing a delay in the construction for this project, which would subject the City to delay charges, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6109 / 650870-162002 / Blueprint Miller Kelton - Kent/Fairwood Permeable Pavers (Voted Sanitary Carryover) / $425.059.00 / ($269,798.00) / $155,261.00
6109 / 650870-100801 / Blueprint Hilltop - Palmetto/Westgate (Voted Sanitary Carryover) / $400,000.00 / $269,798.00 / $669,798.00
SECTION 2. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, OH 43231 in the amount of $669,797.80, in accordance with the terms and conditions of the contracts on file in the offices of the Department of Public Utilities.
SECTION 3. That the expenditure of $669,797.80, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.