Explanation
1.0 BACKGROUND
This ordinance authorizes a contract modification to the Department of Public Utilities 2020-2022 Construction Administration and Inspection Services contract with Stantec Consulting Services to provide construction administration and construction inspection oversight of the Norris Drive Area Water Line Improvements project, CIP #690236-100124.
The 2020-2022 Construction Administration and Inspection Services contract provides administration and inspection oversight of Public Utilities construction projects to ensure that work is consistent with and conforms to plans and specifications, and that the construction and any associated issues are handled efficiently and in the best interest of the City of Columbus. This contract was bid with the intention of modifying it as construction contracts were awarded to add funding for the administration and inspection services needed for those contracts.
The Norris Drive Area Water Line Improvements project will perform work in the following Columbus Community Areas: 40 - Linden; 33 - Rocky-Fork/Blacklick; 35 - Northland.
1.1. Amount of additional funds to be expended: $438,747.59
Original Agreement Amount: $ 198,538.62 PO221581/PO221595
Modification 1: $ 395,138.19 PO222666/PO222668/PO222669
Modification 2: $ 248,287.56 PO225314
Modification 3: $ 546,494.33 PO236842
Modification 4: $ 484,214.84 PO249724/PO249728/PO249729
Modification 5: $ 150,000.00 PO266885
Modification 6: $1,860,271.70 PO287120 /PO287123/PO287124/PO287126
Modification 7: $ 439,373.52 PO296078
Modification 8: $ 97,005.72 PO300015
Modification 9: $ 800,000.00 PO306155
Modification 10: $ 451,799.52 PO308378
Modification 11: $1,250,008.00 PO324170 / PO324176
Modification 12: $ 967,587.15 PO314904
Modification 13: $ 424,624.90 PO313644
Modification 14 (current): $ 438,747.59 (TBD)
Total: $ 8,752,091.64
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/inspection services for construction projects bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of Modification No. 14 was determined by negotiations between Stantec Consulting Services and the Division of Water.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The goal of this project is to replace or rehabilitate the existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison has been contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S)
There are no planned modifications for this contract as it has expired and has been replaced with a new contract.
4.0 CONTRACT COMPLIANCE INFO
Stantec’s contract compliance number is CC-000462 and expires 7/28/23. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services.
5.0 FISCAL IMPACT
Funding is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvement budget is necessary to align budget authority with the proper project.
6.0 MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was established prior to the implementation of the City’s MBE/WBE Program and is not subject to the program requirements. Stantec, the prime consultant on this contract, is City-certified as a majority firm. Per the Utilization Reporting Form attached to this ordinance, Stantec plans to subcontract 10.26% of the dollar amount of the work associated with this contract modification to DHDC Engineering Consulting Services, which is a City-certified MBE company.
7.0 EMERGENCY DESIGNATION
Emergency designation is requested so construction administration and inspection services are in place for the Norris Drive Area Water Line Improvements project before construction is ready to begin on the project, avoiding a delay in the commencement of construction that would subject the City to delay charges.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize the Director of Public Utilities to modify the 2020-2022 Construction Administration and Inspection Services contract with Stantec Consulting Services for the Norris Drive Area Water Line Improvements project; to authorize an expenditure from the Water Bond Fund of up to $438,747.59 to pay for the project; and to declare an emergency. ($438,747.59)
Body
WHEREAS, Ordinance No. 0130-2020 passed February 3, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020 - 2022 for two Division of Sewerage and Drainage projects: Blueprint Hilltop 1 Volunteer Sump Pump Project 2 and CA-CI Services for General Construction projects, with Stantec Consulting Services, Inc.; and
WHEREAS, Modification No. 1 was legislated under Ordinance 0518-2020 to provide Construction Administration and Inspection Services for the joint East Franklinton Phase 1 Improvements Project for the Division of Sewerage and Drainage and Division of Water; and for General Construction projects for the Division of Water; and
WHEREAS, Modification No. 2 was legislated under Ordinance 0642-2020 for Construction Administration and Inspection Services for the Alum Creek Trunk (Middle) Rehabilitation Phase B Project; and
WHEREAS, Modification No. 3 was legislated under Ordinance 1357-2020 for Construction Administration and Inspection Services for the Blueprint Linden - Agler/Berrell Project; and
WHEREAS, Modification No. 4 was legislated under Ordinance 2078-2020 for the Large Diameter Valve Replacement, Thomas Lane Area Water Line Improvements, and CA-CI Services for General Construction projects; and
WHEREAS, Modification No. 5 was legislated under Ordinance 0286-2021 for the Alum Creek Trunk (Middle) Rehabilitation - Phase B Project; and
WHEREAS, Modification No. 6 was legislated under Ordinance 1636-2021 for the Large Diameter Valve Replacements Part 2 Project, for the East Franklinton Sanitary Sewer, Storm Sewer, & Water Improvements Phase 3 Project, and for the Blacklick Air Quality Control Facilities Project; and
WHEREAS, Modification No. 7 was legislated under Ordinance 2132-2021 for the Division of Water’s Woodland Avenue Area Water Line Improvements Project; and
WHEREAS, Modification No. 8 was legislated under Ordinance 2367-2021 for the Division of Water’s share in the FRA-71-14.36 ODOT 6R Project; and
WHEREAS, Modification No. 9 was legislated under Ordinance 2823-2021 for the Division of Sewerage & Drainage’s Blueprint Hilltop-Miller/Kelton PCM Project; and
WHEREAS, Modification No. 10 was legislated under Ordinance 3120-2021 for the Division of Water’s Ziegler Avenue Area Water Line Improvements Project; and
WHEREAS, Modification No. 11 was legislated under Ordinance 0469-2022 for the Division of Sewerage & Drainage 2021 Annual Lining Project, Meeklynn Drive Sanitary Sewer Improvements, and the Meeklynn Drive Stormwater Improvements Project; and
WHEREAS, Modification No. 12 was legislated under Ordinance 3269-2022 for the Division of Sewerage & Drainage’s Blueprint Linden Hudson McGuffey Project, the Division of Water’s Manchester Avenue Waterline Improvements Project, and the Department of Public Service’s CelebrateOne Blueprint Linden Hudson McGuffey Sidewalk Project; and
WHEREAS, Modification No. 13 was legislated under Ordinance 3303-2022 for the Division of Water’s S. Hampton Road Area Water Line Improvements Project; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services for the Division of Water’s Norris Drive Area Water Line Improvements project; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of $438,747.59 within the Water General Obligation Fund, Fund 6006, to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to execute the contract modification so construction administration and inspection services are in place for the Norris Drive Area Water Line Improvements project before construction is ready to begin on the project, avoiding a delay in the commencement of construction that would subject the City to delay charges, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6006 / 690236-100000 / Water Main Rehabilitation (Voted Water Carryover) / $2,683,363.00 / ($324,590.00) / $2,358,773.00
6006 / 690236-100124 / Norris Drive Area Water Line Imp’s (Voted Water Carryover) / $116,158.00 / $324,590.00 / $440,748.00
SECTION 2. That the Director of Public Utilities is hereby authorized to modify and increase the 2020-2022 Construction Administration and Inspection Services Agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, in the amount of $438,747.59, for the Division of Water’s Norris Drive Area Water Line Improvements Project, in accordance with the terms and conditions of the contract on file in the offices of the Department of Public Utilities.
SECTION 3. That the expenditure of up to $438,747.59 is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.