Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to obtain Video Storage for Body Worn Cameras with CDW Government, LLC. This contract provides for Division of Police body camera video storage, which is migrating to the new system. This storage is required until all files have been moved to the new system.
The contract, PO063206 was established in accordance with Request for Quotation RFQ004361 and authorized for extension under Ordinance Number 0193-2022 and will expire May, 31, 2023. The City and CDW Government, LLC have agreed to modify the contract for two (2) one year terms subject to approval of proper City Authorities. The new contract expiration date will be May 31, 2024.
FISCAL IMPACT: No funding is required to modify the option contract. The Division of Police must set aside their own funding for their estimated expenditures
Title
To authorize the Finance and Management Director to modify and extend a Universal Term Contract for the option to purchase Video Storage for Body Worn Cameras with CDW Government, LLC.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Video Storage for Body Worn Cameras for use by Division of Police; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ004361 with CDW Government, LLC deemed the lowest, most responsive, responsible, and best bidder, and,
WHEREAS, it has become necessary in the usual daily operation of the Division of Police to authorize the Finance and Management Director to extend a Universal Term Contract with CDW Government, LLC for the option to obtain Video Storage for Body Worn Cameras; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend the option contract with CDW Government, LLC, PO063206 for a period of one year, from May 31, 2023 to and including May 31, 2024, and one additional year to May 31, 2025.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.