Explanation
BACKGROUND: To authorize the Director of Public Utilities to enter into a contract with Deere Valley Farms for the purpose of providing Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage. This contract provides the service of applying sewage sludge for agricultural purposes. The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, the transport of 25% TS dewatered biosolids cake and transport of incinerator ash. The Contractor is responsible for professional management of the Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City’s Project Manager. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities solicited competitive bids for the Class B Liquid Biosolids Land Application Program in accordance with the relevant provisions of Chapter 329 (RFQ022645). Four hundred and sixty-one (461) vendors were solicited. Three (MAJ) bids were received and opened on October 12, 2022.
After a review of the bids, Deere Valley Farms was determined to be the lowest responsive, responsible and best bidder while establishing an Indefinite Quantity Agreement Contract to be utilized on an as needed basis.
The term of this Contract shall be for a period of one (1) year from the date of execution by the City of Columbus, with yearly renewal options for an additional four (4) years (for a maximum contract length of five years), on a year by year basis, based on funding availability, mutual agreement by both parties, approval by ordinance of Columbus City Council, and the appropriation and certification of funds by the City Auditor. This Contract shall not automatically renew.
SUPPLIER: Deere Valley Farms, vendor #043008, CC#31-1361699, expires 9/12/24, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $800,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2023 Operating Budget, Ordinance 2937-2022.
$332,038.16 was spent in 2022
$795,907.68 was spent in 2021
$636,373.17 was spent in 2020
Title
To authorize the Director of Public Utilities to enter into an Indefinite Quantity Agreement Contract with Deere Valley Farms for the Class B Liquid Biosolids Land Application Program; and to authorize the expenditure of $800,000.00 from the Sanitary Sewerage Operating Fund; ($800,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for Class B Liquid Biosolids Land Application Program (RFQ022645); and
WHEREAS, three bids were received and opened by the Director of Public Utilities on October 12, 2022; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive, responsible and best bidder enter into a contract with Deere Valley Farms; and
WHEREAS, this contract will be in effect from the date of execution for one year and upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract can be renewed for four additional one year periods; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into an Indefinite Quantity Agreement Contract with Deere Valley Farms for the Class B Liquid Biosolids Land Application for Wastewater Treatment Residuals Disposal; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an Indefinite Quantity Agreement Contract for Class B Liquid Biosolids Land Application for Wastewater Treatment Residuals Disposal with Deere Valley Farms per the terms and conditions of RFQ022645 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this agreement will be in effect from the date of execution for one year and upon mutual agreement, funds availability, and approval by the Columbus City Council this contract can be renewed for four additional one year periods.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of $800,000.00 is authorized in Fund 6100 (Sanitary Sewer-Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.