Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with DLZ Ohio for professional engineering services for the Heyl Avenue Area Water Line Improvements project, CIP #690236-100135.
The purpose of this project is to construct necessary improvements to the water distribution system in the Heyl Avenue Area. The improvements identified in the scope of work will replace or rehabilitate water lines that have high break histories and require frequent maintenance. This project includes replacing or rehabilitating approximately 11,260 linear feet of water lines. The streets include Heyl Avenue, South 17th Street, South 18th Street, First Alley South of Mithoff Street, Ann Street, South Champion Avenue, Reinhard Avenue, East 5th Avenue, Joyce Avenue, East 4th Avenue, Bliss Street, and South Hampton Road.
This project will perform work within the following Columbus Communities Areas: North Central (49), Mid East (57), and South Side (63).
TIMELINE & FUTURE RENEWAL(S): The duration of the design phase for this project is 15 months. It is estimated the end of this contract will occur in 2024.
ESTIMATED COST OF PROJECT: The contract amount is to be $399,165.17 including a 15% contingency that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, design exigency might later compel modification of this contract if unforeseen difficulties are encountered.
Original Contract $399,165.17
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $399,165.17
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The goal of this project is to replace or rehabilitate existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites from 7/19/22 through 8/19/22. Requests for Proposals for three waterline projects were solicited from six firms previously identified through a Statement of Qualifications process. The intention was to award one of the waterline contracts to each of the three highest scoring companies. Proposals were received from the following companies:
Name C.C. No. Exp. Date City/State Status
Stantec, Inc. CC000462 7/28/23 Columbus, OH MAJ
DLZ Ohio, Inc. CC004939 10/24/24 Columbus, OH MBE
AECOM, Inc. CC010897 6/22/24 Columbus, OH MAJ
The three proposals were deemed responsive. The evaluation committee reviewed the proposals and recommended the contract for the Heyl Avenue Area Water Line Improvements project be awarded to DLZ Ohio.
4. CONTRACT COMPLIANCE INFO
DLZ Ohio’s contract compliance number is CC-004939 and expires 10/24/24. DLZ is a City-certified MBE with an MBE certification expiration date of 4/29/24. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15.0% as assigned by the City’s Office of Diversity and Inclusion (ODI). After review of the Utilization Plan and other related information the proposer submitted with their response, a goal of 15.0% has been established for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and bid documents for this contract.
6. FISCAL IMPACT
Funds for this expenditure are available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvements Budget is necessary to align budget authority with the proper project.
7. EMERGENCY DESIGNATION
Emergency designation is requested so design work can begin as scheduled, minimizing waterline break frequencies.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize the Director of Public Utilities to enter into a contract with DLZ Ohio for the Heyl Avenue Area Water Line Improvements project; to authorize the expenditure of up to $399,165.17 from the Water Bond Fund to pay for the project; and to declare an emergency. ($399,165.17)
Body
WHEREAS it is necessary to authorize the Director of Public Utilities to enter into a contract for professional engineering services with DLZ Ohio for the Heyl Avenue Area Water Line Improvements project; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed for purposes of providing sufficient budget authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an expenditure of up to $399,165.17 within the Water Bond Fund, Fund 6006, to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to execute the contract so design work can begin as scheduled, minimizing waterline break frequencies, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6006 / 690236-100000 / Water Main Rehabilitation (Voted Water Carryover) / $2,358,773.00 / ($399,165.00) / $1,959,608.00
6006 / 690236-100135 / Heyl Ave. Area Water Line Imp’s (Voted Water Carryover) / $0.00 / $399,165.00 / $399,165.00
SECTION 2. That the Director of Public Utilities be and hereby is authorized to enter into a contract for the Heyl Avenue Area Water Line Improvements project, CIP #690236-100135, with DLZ Ohio, 6121 Huntley Road, Columbus, Ohio, 43229, in accordance with the terms and conditions of the contract on file in the Division of Water.
SECTION 3. That the expenditure of $399,165.17, or so much thereof as may be needed, is hereby authorized within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.