Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Zinc Orthophosphate with Shannon Chemical Group. The Division of Water is the sole user of Zinc Orthophosphate, used as a corrosion control agent for potable water at three City of Columbus Water Plants. The term of the proposed option contract would be one (1) year, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 5, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023662). Three (3) bids were received. This was originally bid with Items 1, 2 and 3 being subsequent years of a three year contract. However, the decision was made to only award the first year and bid again next year, in hopes of seeing a stabilization or decrease in prices.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Shannon Chemical Group, CC# 001764 expires 10/13/24, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $1,856,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to insure a reliable supply of this product necessary for the supply of drinking water for the Columbus service area.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Zinc Orthophosphate with Shannon Chemical Group; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Zinc Orthophosphate UTC will provide for the purchase of bulk treatment chemicals used as a corrosion control agent for potable water at three City of Columbus Water Plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 5, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Zinc Orthophosphate with Shannon Chemical Group to ensure a reliable source of treatment chemicals required for the supply of drinking water for Columbus service area, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Zinc Orthophosphate in accordance with Request for Quotation RFQ023662 for a term of approximately one year, expiring March 31, 2024, with the option to renew for one (1) additional year, as follows:
Shannon Chemical Group, Items 1 and 4 only, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.