Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Hydrofluosilicic Acid with Alexander Chemical Corporation. The Division of Water is the sole user for Hydrofluosilicic Acid, used as a fluoridation agent with potable water at three City of Columbus Water Plants. The term of the proposed option contract would be approximately one (1) year, expiring 3/31/2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 5, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023619). Three (3) bids were received. This was originally bid with Items 1, 2 and 3 being subsequent years of a three year contract. However, the decision was made to only award the first year and bid again next year, in hopes of seeing a stabilization and/or decrease in prices.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Alexander Chemical Corporation, CC# 007257 expires 12/24/23, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $524,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance in order to ensure the continued reliable supply of these materials required to provide drinking water to the Columbus service area.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1....
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