Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend two (2) existing Universal Term Contracts (UTCs) for the option to obtain SWAT Tactical Gear with Highcom Armor Solutions, Inc., and Shot Stop Ballistics, LLC. These contracts provides for SWAT Tactical Gear used to protect SWAT officers in the Division of Police.
The contracts, PO0174255 and PO174281 were established in accordance with Request for Quotation RFQ011774 and authorized under Ordinance Number 1277-2019 and will expire March 1, 2023. The City and Highcom Armor Solutions, Inc., and Shot Stop Ballistics, LLC can modify and extend the contracts for an additional six (6) months term subject to mutual agreement and approval of City Council. The new contracts’ expiration dates will be September 30, 2023.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to ensure that SWAT Tactical Gear is readily available so officers can perform their job safely.
FISCAL IMPACT: No funding is required to renew the option contracts. The Department of Public Safety must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend two (2) Universal Term Contracts for the option to purchase SWAT Tactical Gear with Highcom Armor Solutions, Inc., and Shot Stop Ballistics, LLC, and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into two (2) Universal Term Contracts for SWAT Tactical Gear for use by the Public Safety Department; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ011774 with Highcom Armor Solutions, Inc., and Shot Stop Ballistics, LLC deemed the lowest, most responsive, responsible and best bidders, and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department in that it is immediately necessary to authorize the Finance and Management Director to modify and extend two (2) Universal Term Contracts with Highcom Armor Solutions, Inc., and Shot Stop Ballistics, LLC for the option to obtain SWAT Tactical Gear to ensure that tactical gear is available to protect officers from hazards presented during SWAT operations; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend the option contracts with Highcom Armor Solutions, Inc., PO174255, and Shot Stop Ballistics, LLC, PO174281 for a period of six (6) months, from March 1, 2023 to and including September 30, 2023.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.