Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Healthy Connections for the Shadeville Nursery Loading Area Improvements Project. The contract amount is $69,465.00, with a contingency of $5,500.00, for a total of $74,965.00 being authorized by this ordinance.
The goal of this project is to install a new mulch loading area at Shadeville Nursery in order to increase efficiencies for forestry processes. A pad and push wall will be installed and used to house mulch for use during city-wide tree installations and other uses of mulch throughout the department. Installing this pad will benefit the nursery staff by reducing the damage done to the ground below and around the mulch pile. It will also create an area that minimizes waste that is a result of mulch getting contaminated with mud and other debris from direct ground contact. Along with these improvements, the proposed mulch storage area will increase the productivity of the nursery staff by allowing them easier access to the mulch. It is the desire of the Recreation and Parks Department to finish construction by May 2023.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 11, 2022 and received by the Recreation and Parks Department on November 1, 2022. Bids were received from the following companies:
Healthy Connections (MBE): $69,465.00
Pummell Constructions (MAJ): $94,110.00
Central Contractors LLC (MBE): $63,000.00 - Bid was submitted late and could not be accepted
After reviewing the bids that were submitted, it was determined that Healthy Connections was the lowest and most responsive bidder. Healthy Connections and all proposed subcontractors have met code requirements, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Healthy Connections LLC
178 West Schrock Road, Suite B
Westerville, Ohio 43081
Michael Makeba, (614) 392-5600
Contract Compliance Number, Tax ID: 019102, 22-3934797
Contract Compliance Expiration Date: September 6, 2018 (Update in process)
Benefits to the Public: This project will allow for a more efficient means of placing clean mulch in tree beds, landscape beds, and playground areas throughout the City of Columbus, adding to aesthetics of public areas and making playgrounds safer.
Community Input/Issues: The community expects public areas to be safe and well taken care of.
Area(s) Affected: Far South (64) - This project will support forestry efforts and playground safety throughout the City of Columbus.
Master Plan Relation: This project will support the Recreation and Parks Master Plan by supporting the department’s ability to achieve greater efficiency and improved maintenance standards.
Fiscal Impact: $74,965.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Healthy Connections for the Shadeville Nursery Loading Area Improvements Project; to authorize the transfer of $74,965.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $74,965.00 from the Recreation and Parks Voted Bond Fund. ($74,965.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Healthy Connections for the Shadeville Nursery Loading Area Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $74,965.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $74,965.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Healthy Connections for the Shadeville Nursery Loading Area Improvements Project; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Healthy Connections for the Shadeville Nursery Loading Area Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $74,965.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $293,525 / ($74,965) / $218,560
Fund 7702 / P511041-100000 / Shadeville Nursery Loading Area Improvements (Voted Carryover) / $0 / $74,965 / $74,965
SECTION 7. For the purpose stated in Section 1, the expenditure of $74,965.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.