Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into a Subrecipient Agreement - Not for Profit Services Contract with YMCA of Central Ohio to provide rental and utility assistance using federal Emergency Rental Assistance 2 funds, to authorize payment of expenses starting October 1, 2022, from an existing Purchase Order (PO336559), and to extend the contract term.
The department entered into a contract with YMCA in 2021 and modified it in 2022. While writing the legislation for the modification, adding a request to extend the term of the contract was inadvertently omitted. While this contract executed in 2023 will be an ‘original’ contract, it will contain the same scope of services as the contract executed in 2021. The original contract expired September 30, 2022.
Original grant amount $500,000.00 Ord. 2306-2021 PO293482
Mod. 1 grant amount $500,000.00 Ord. 1552-2022 PO336559
Total grant amount $1,000,000.00
Ordinance 2275-2021 authorized the City of Columbus to accept and appropriate $22,355,562.60 of federal Emergency Rental Assistance (ERA2) program funds, as passed by the Consolidated Appropriations Act of 2021.
In this contract, at least 60% of the funding will support households with an AMI at 50% or below and/or have a member of the household who has been unemployed for 90 days; up to 40% of the funding can be used for households with an AMI at 80% or below; and up to 15% of the funding will be utilized for Administrative costs.
YMCA of Central Ohio will continue to manage a program to provide rental and utility assistance to residents in the local area who qualify for the assistance as provided in the laws regulations and other current guidance provided by the U.S. Department of Treasury.
It is expected that the guidance from the U.S. Department of Treasury will be modified while this contract is in effect and it is requested that the Director of Development be given the authority to modify the terms and conditions of the contract without seeking additional Council Approval in order to align with the most current version of the laws, regulations, and guidance.
Emergency designation is request to provide services without interruption.
FISCAL IMPACT: Funding is provided to the City of Columbus from the Consolidated Appropriations Act of 2021 passed by Congress and signed into law December 27, 2020. There is $200,000.00 remaining on PO336559 and this PO will be used to pay for expenses incurred since October 1, 2022, for the term of the contract.
CONTRACT COMPLIANCE: the vendor number is 006085 and expires 2/23/2024
Title
To authorize the Director of the Department of Development to enter into a Subrecipient Agreement - Not for Profit Service Contract with YMCA of Central Ohio to provide rental and utility assistance using federal Emergency Rental Assistance 2 funds; to authorize payment of expenses starting October 1, 2022, from an existing Purchase Order; to extend the contract term; to modify the terms and conditions of the contract without seeking additional Council Approval in order to align with the most current version of the laws, regulations, and guidance; and to declare an emergency ($0.00)
Body
WHEREAS, the Director of Development has identified a need to enter into a Subrecipient Agreement - Not for Profit Service Contract with YMCA of Central Ohio to continue to provide rental and utility assistance using federal Emergency Rental Assistance 2 funds, pay for expenses starting October 1, 2022, from existing Purchase Order PO336559, and to extend the contract term; and
WHEREAS, YMCA of Central Ohio will continue to manage a program to provide rental and utility assistance to residents in the local area who qualify for the assistance as provided in the laws regulations and other current guidance provided by the U.S. Department of Treasury; and
WHEREAS, at least 60% of the funding will support households with an AMI at 50% or below and/or have a member of the household who has been unemployed for 90 days; up to 40% of the funding can be used for households with an AMI at 80% or below; and up to15% of the funding may be utilized for Administrative costs; and
WHEREAS, the COVID-19 pandemic has resulted in much needed assistance when low income households have seen significant decreases in personal income during COVID-19 and the public health emergency; and
WHEREAS, expenditure of ERA funding to provide low-income households with financial assistance is necessary to address reduced income needed to pay rent and utility expenses during the COVID-19 public health emergency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into a Subrecipient Agreement - Not for Profit Service Contract with YMCA of Central Ohio in order to continue to services without interruption, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to enter into a Subrecipient Agreement - Not for Profit Service Contract with YMCA of Central Ohio to provide rental and utility assistance using federal Emergency Rental Assistance 2 funds; authorized to make payment for expenses starting October 1, 2022, from PO336559; to extend the contract term; and to modify the terms and conditions of the contract without seeking additional Council Approval in order to align with the most current version of the laws, regulations, and guidance.
SECTION 2: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.