Explanation
Background: This legislation authorizes the Finance and Management Director to establish purchase orders for bulk unleaded, ethanol, diesel, and bio-diesel fuels on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA005456, expires 09/30/2023 [Diesel/Biodiesel UTC]
Sunoco LLC, CC# CC 464151222, Vendor# 043209; PA006176 expires 9/30/2023 [Unleaded Fuel UTC]
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes an expenditure of $2,750,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for bulk unleaded, ethanol, diesel, and bio-diesel fuels. For 2023, the Fleet Management Division budgeted a total of $8,463,523.00 for unleaded and diesel fuels and fueling services across different vendors. In 2022, the Fleet Management Division expended $2,750,000.00 for bulk unleaded, ethanol, diesel, and bio-diesel fuels. In 2021 the Fleet Management Division expended $8,500,000.00 for bulk unleaded ethanol, diesel and bio-diesel fuel.
This ordinance is contingent on the passage of the 2023 Operating Budget.
Emergency action is requested to ensure an uninterrupted supply of fuel for City vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for fuel on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $2,750,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($2,750,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bulk unleaded, ethanol, diesel, and bio-diesel fuels for use by various City department vehicles; and
WHEREAS, Benchmark Biodiesel Co. successfully bid and was awarded contract PA005456 -Diesel/Biodiesel UTC, expires 9/30/2023; and
WHEREAS, Sunoco LLC successfully bid and was awarded contract PA006176 - Unleaded Fuel UTC, expires 9/30/2023; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to enter into purchase order contracts with Benchmark Biodiesel Co. and Colonial Oil Industries to ensure an uninterrupted supply of fuel for City vehicles, thereby preserving the public health, peace, property, safety, and welfare, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for automotive vehicle fuel as follows:
Benchmark Biodiesel, Inc., CC# 26-1274251, Vendor# 002166; PA005456, expires 09/30/2023 [Diesel/Biodiesel Fuel UTC]
Sunoco LLC, CC# CC 464151222, Vendor# 043209; PA006176 expires 9/30/2023 [Unleaded Fuel UTC]
SECTION 2. That the expenditure of $2,750,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0193-2023 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.