Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco for the Old Beechwold Connector Project. The contract amount is $35,290.00, with a contingency of $15,000.00, for a total of $50,290.00 being authorized by this ordinance.
In January of 2015, the Clintonville Area Commission (CAC) approved Resolution 2015-01, adopting a list of approved projects. One of these projects was a connector trail within Beechwold Nature Preserve Park and this trail was part of the plan to connect West Rathbone Avenue and West Jeffery Place. After a multi-departmental collaboration and stakeholder engagement process in 2022, the CAC reaffirmed the approval for the connector trail design and construction.
This project consists of replacing an existing dirt trail with a newly aligned five foot wide crushed stone trail connecting West Rathbone Avenue and West Jeffery Place. The nature preserve already consists of mature trees and the design takes into consideration the natural setting by adding additional trees and pollinator plant beds along the trail. Also part of this project is the removal of an existing driveway encroachment located adjacent to the proposed path. This project will provide an improved trail that promotes community connectivity and better accessibility. The project is anticipated to start in the spring of 2023.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services and Bid Express in accordance with City Code Section 329, on November 30, 2022 and received by the Recreation and Parks Department on December 9, 2022. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Bids were received from the following companies:
Tyevco (MAJ): $35,290.00
Custom Landscape Contractors (MAJ): $43,475.00
4K Landscape (MAJ): $42,375.00
Facemyer (WBE): $48,623.11
After reviewing the bids that were submitted, it was determined that Tyevco was the lowest and most responsive bidder. Tyevco and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco Inc.
1678 West Audubon Boulevard
Lancaster, Ohio 43130
Scott Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
Contract Compliance Expiration Date: July 27, 2023
Benefits to the Public: This project will allow for connectivity to nearby neighborhoods. The project will provide pedestrian access between the Old Beechwold and Delawanda neighborhoods. This trail also provides an alternative pedestrian route for those traversing High Street.
Community Input/Issues: Several community meetings were conducted, including the Old Beechwold Association, Delawanda Neighborhood, Clintonville Area Commission, and Friends of the Olentangy Watershed to present the project approach, design, and proposed construction. The community and stakeholders requested a path that was eight feet wide or less, consisted of a stable granular material, and allows access for those with mobility impairments, all of which are achieved by this project.
Area(s) Affected: Clintonville (39)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by performing needed upgrades to infrastructure, making parks safer, more usable, and accessible. The project will also provide opportunities for passive recreation within the Nature Preserve.
Fiscal Impact: $50,290.00 is budgeted and available from within the Northland and Other Acquisitions Fund 7735 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco for the Old Beechwold Connector Project; to authorize the transfer of $50,290.00 within the Northland and Other Acquisitions Fund, to authorize the amendment of the 2022 Capital Improvements Budget; and to authorize the expenditure of $50,290.00 from the Recreation and Parks Voted Bond Fund. ($50,290.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco for the Old Beechwold Connector Project; and
WHEREAS, it is necessary to authorize the transfer of $50,290.00 within the Northland and Other Acquisitions Fund 7735; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $50,290.00 from the Northland and Other Acquisitions Fund 7735; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Tyevco for the Old Beechwold Connector Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco for the Old Beechwold Connector Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $50,290.00 or so much thereof as may be needed, is hereby authorized between projects within the Northland and Other Acquisitions Fund 7735 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7735 / P440119-100000 / Public Art (Unvoted Carryover) / $2,370 / ($2,370) / $0
Fund 7735 / P530103-100000 / Arterial Street Rehabilitation (Unvoted Carryover) / $3,179 / ($3,179) / $0
Fund 7735 / P590415-100024 / Parsons, Chapel & Gustavus Improvements (Unvoted Carryover) / $25,160 / ($25,160) / $0
Fund 7735 / P782001-100005 / Home Again - Land Bank Property Renovations (Unvoted Carryover) / $26,921/ ($19,582) / $7,339
Fund 7735 / P440005-102222 / Old Beechwold Bikeway (Unvoted Carryover) / $0 / $50,290 / $50,290
SECTION 7. For the purpose stated in Section 1, the expenditure of $50,290.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Northland and Other Acquisitions Fund 7735 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.