Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify and increase the contract with GS-OH, Inc., for the purpose of environmental management system support services and maintaining conformity with the ISO 14001:2015 standard for the Department of Public Utilities.
The scope of work for this Modification No. 1 will provide the Department of Public Utilities the assistance of a qualified and experienced consultant to support the Department in its Environmental Management System (EMS). Work under this Modification No. 1 is a continuation of services included in the scope of the original bid contract.
The original contract PO320150 was established in accordance with the Request for Quotation RFQ020093 and authorized under Ordinance No. 0211-2022. Services under the original contract covers a three (3) year period from date of execution to April 16, 2025. For each year of the three (3) year contract, funds shall be reviewed and approved based upon mutual agreement, availability of budgeted funds and approval of Columbus City Council. This Modification No. 1 is to provide the necessary funding for the continuation of the environmental management system support services. The amount of additional funds for Modification No, 1 is to ADD $165,300.00. Total amount including this modification is $389,900.00. This contract shall not automatically renew. All other terms and conditions of the original agreement remain in full force and effect. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: GS-OH, Inc. (62-1736493, V #009789) Expires 1/24/24 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for Modification No. 1 is to ADD $165,300.00. Total contract amount including this modification is $389,800.000
2. Reason additional funds were not foreseen: This is a three-year agreement for fiscal years 2022-2025 and modifications were anticipated and explained in the original legislation under Ordinance No. 0211-2022.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $165,300.00 is needed and was budgeted for this expenditure. This ordinance is contingent on the passage of the 2023 Operating Budget, Ordinance #2937-2022
$230,607.87 was spent in 2022
$141,827.98 was spent in 2021
Title
To authorize the Director of Public Utilities to modify and increase the contract with GS-OH, Inc. for environmental management system support services for the Department of Public Utilities; to authorize the expenditure of $165,300.00 from the Power Operating Fund, the Water Operating Fund, the Sewerage System Operating Fund and the Stormwater Operating Fund. ($165,300.00).
Body
WHEREAS, contract No. PO320150 for professional consulting services with GS-OH, Inc. related to the environmental management system support was authorized by Ordinance 0211-2022, passed by the Columbus City Council on February 28, 2022; and
WHEREAS, it is necessary to authorize the expenditure for the planned modification (Mod No. 1) of the professional consulting services agreement with GS-OH, Inc. for the Department of Public Utilities; and
WHEREAS, the initial term of this contract covers a three (3) year period from date of execution by the City of Columbus to April 16, 2025. For each year of the three (3) year agreement, funds shall be reviewed and approved based upon mutual agreement, availability of budgeted funds approval of Columbus City Council. This contract shall not automatically renew. All other terms and conditions of the original agreement remain in full force and effect. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications and renewals, and
WHEREAS, the expenditure of up to $165,300.00 or so much thereof may be needed is authorized; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to increase funding for a planned modification for Environmental Management System Support Services with GS-OH, Inc.; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase funding for contract No. PO320150 with GS-OH, Inc. for Environmental Management System Support Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Department of Public Utilities.
SECTION 2. That the expenditure of $165,300.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.