Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Ribway Engineering Group for professional engineering services for the Velma Avenue Area Water Line Improvements project in an amount up to $317,856.42.
The purpose of this contract is to design necessary improvements to the water distribution system in the Velma Avenue Area. This project provides for general rehabilitation of the water distribution system and may include replacement of water lines which have exceeded their useful life and construction of new lines to eliminate poor fire flow capabilities and poor water quality. The improvements may also replace or rehabilitate water lines that have high break histories and require frequent maintenance. It is anticipated this project will replace or rehabilitate approximately 9,155 linear feet of 2-inch, 6-inch, 8-inch, and 16-inch water lines. The streets include Velma Avenue, E 18th Avenue, Dora Drive, Kingry Street, 13th Avenue, North Grant Avenue, Somersworth Drive North, Somersworth Court, Cordell Avenue, East Maynard Avenue, Marcia Drive, Barry Drive, and Woodland Avenue.
This project is located within the following Community Planning Areas:
1. Northeast (41)
2. University District (44)
3. South Linden (45)
4. Milo-Grogan (48)
5. North Central (49)
TIMELINE & FUTURE RENEWAL(S): The duration of the design phase for this project is expected to be 12 months. It is estimated the end of this contract will occur in 2024.
ESTIMATED COST OF PROJECT: The contract amount is to be $317,856.42 including a 15% contingency that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, design exigency might later compel modification of this contract if unforeseen difficulties are encountered.
Original Contract $317,856.42
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $317,856.42
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The goal of this project is to replace or rehabilitate existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites from 10/7/22 through 11/18/22. Requests for Proposals for three waterline projects were solicited from six firms previously identified through a Statement of Qualifications process. The intention was to award one of the waterline contracts to each of the three highest scoring companies. Proposals were received from the following companies:
Name C.C. No. Exp. Date City/State Status
CHA Consulting, Inc. CC-000802 3/26/23 Columbus, OH MAJ
Dynotec, Inc. CC-005053 4/18/24 Columbus, OH MBE
Moody Engineering, Inc. CC-012301 6/8/23 Columbus, OH MBE
OHM Advisors, Inc. CC-007505 11/15/23 Columbus, OH MAJ
RA Consultants, LLC CC-000963 1/5/25 Columbus, OH MAJ
Ribway Engineering, Inc. CC-005279 11/29/24 Columbus, OH MBE
All proposals were deemed responsive. The evaluation committee reviewed the proposals and recommended the contract for the Velma Avenue Area Water Line Improvements project be awarded to Ribway Engineering Group.
4. CONTRACT COMPLIANCE INFORMATION
Ribway’s contract compliance number is CC-005279 and expires 11/29/24. Ribway is a City-certified MBE company.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required for this contract as no Federal or State funds are being expended on this contract.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10%. After review of the Utilization Plan and other related information the contractor submitted with their bid response, an MBE/WBE Program goal of 10% is established for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and per the terms and conditions of the bid documents.
6. FISCAL IMPACT
Funding in the amount of $317,856.42 is available and appropriated within the Water Bond Fund, Fund 6006. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize the Director of Public Utilities to enter into a professional services contract with Ribway Engineering Group for the Velma Avenue Area Water Line Improvements project; and to authorize the expenditure of up to $317,856.42 from the Water Bond Fund for the contract. ($317,856.42)
Body
WHEREAS, the Department of Public Utilities is engaged in the Velma Avenue Area Water Line Improvements project; and
WHEREAS, six proposals for the Velma Avenue Area Water Line Improvements project were received and evaluated by the evaluation committee; and
WHEREAS, the evaluation committee recommended Ribway Engineering Group be awarded the contract for this project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with Ribway Engineering Group for the Velma Avenue Area Water Line Improvements project; and
WHEREAS, the 2022 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water Bond Fund, Fund 6006, to pay for the contracted services for the project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6006 / 690236-100000 / Water Main Rehabilitation (Voted Water Carryover) / $1,678,048.00 / ($317,856.00) / $1,360,192.00
6006 / 690236-100138 Velma Ave. Area WL Imp’s / (Voted Water Carryover) / $0.00 / $317,856.00 / $317,856.00
SECTION 2. That the Director of Public Utilities is hereby authorized to enter into a professional services contract for the Velma Avenue Area Waterline Improvements project with Ribway Engineering Group, 300 East Broad Street, Suite 500, Columbus, Ohio, 43215, in an amount up to $317,856.42; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 3. That the expenditure of $317,856.42, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.