City of Columbus - File #: 0318-2023

• File #: 0318-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/24/2023
• In control: Public Utilities Committee
• On agenda: 2/27/2023
• Final action: 3/1/2023
• Title: To authorize the Director of Public Utilities to renew and increase a service agreement in accordance with City Code relating to sole source procurement with Arcadis U.S., Inc. for the Orion Project Management Information System Support Services application for use by the Departments of Public Utilities, Finance and Management, Public Service, and Recreation and Parks; and to authorize the expenditure of $13,481.00 from the Recreation and Parks Operating Fund, $63,619.00 from the Public Service Department Operating Fund, $21,995.00 from the Finance and Management Department's General Operating Fund, $137,405.00 from the Electricity Operating Fund, the Water Operating Fund, the Sewerage System Operating Fund, and the Stormwater Operating Fund; ($236,500.00)

Date	Ver.	Action By	Action	Result
3/1/2023	1	CITY CLERK	Attest
2/28/2023	1	MAYOR	Signed
2/27/2023	1	COUNCIL PRESIDENT	Signed
2/27/2023	1	Columbus City Council	Approved	Pass
2/13/2023	1	Columbus City Council	Read for the First Time

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to renew and increase a service agreement with Arcadis U.S., Inc. for the Orion Project Management Information System (PMIS) Support Services application for use by the Departments of Public Utilities, Finance and Management, Public Service, and Recreation and Parks. The Orion Project Management Information System (PMIS) is a web-based electronic project management system to facilitate supervision and administration of projects, contracts, tasks, budget, and schedules along with construction documents such as Submittals, Requests for Information, Request for Proposals, and Pay Applications via the Construction Management side of the program. PMIS support services and upgrade enhancements are ongoing and additional funding has been provided as modification to prior contracts. The agreement for this service will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code.

The City of Columbus began using a software solution for capital project management under the Professional Program Management contract for the Department of Public Utilities’ Wet Weather Program in 2006. PMIS was highly effective, and the City determined that expanded use of PMIS could potentially benefit other divisions within the Department of Public Utilities and other City departments as well. The City was able to determine that the current PMIS, developed by Malcolm-Pirnie (now Arcadis U.S., Inc.) could be cost-effectively expanded to serve the needs of both the Department of Public Utilities and other departments city-wide.

The original contract PO127028 was established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code and authorized under Ordinance No. 0403-2018. Services under the original contract covers for one (1) year period from date of execution with the...