Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with MP Dory for the 2022 Pool Fence Upgrades Project. The contract amount is $131,608.00, with an alternate of $21,483.00 and a contingency of $20,000.00, for a total of $173,091.00 being authorized by this ordinance.
As a result of frequent vandalism to the existing chain link fencing at Dodge Park Pool and Driving Park Pool, it is necessary to install no-climb vandal resistance fencing. This new fencing will reduce incidents of unauthorized access to the swimming area after hours. The impact to the public will be a safer pool area with less potential for unauthorized access. As a result, there will be less maintenance and repairs for the Recreation and Parks department due to fence vandalism associated with unauthorized access to the pool after hours. The project is expected to be completed by May 2023 and prior to the opening of the pools to the public for the swimming season.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on November 15, 2022 and received by the Recreation and Parks Department on December 6, 2022. Bids were received from the following companies:
MP Dory (MAJ): $131,608.00
After reviewing the bids that were submitted, it was determined that MP Dory was the lowest and most responsive bidder. MP Dory and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
MP Dory, Co.
2001 Integrity Drive South
Columbus, Ohio 43209
Bob Park, (614) 444-2138
Contract Compliance Number, Tax ID: 004709, 31-1115885
Contract Compliance Expiration Date: October 29, 2023
Emergency Justification: Emergency action is requested as the existing damaged fencing poses an immediate danger to the public and the replacement of these fences prior to the 2023 pool season will allow the pools to remain secured during non-operating hours.
Benefits to the Public: The new fence will provide upgraded security and safety to the pool property.
Community Input/Issues: The community expects safety concerns to be addressed in a timely manner.
Area(s) Affected: Franklinton (54), Livingston Avenue Area (62)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving safety and security at the affected locations.
Fiscal Impact: $173,091.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with MP Dory for the 2022 Pool Fence Upgrades Project; to authorize the transfer of $173,091.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $173,091.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($173,091.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with MP Dory for the 2022 Pool Fence Upgrades Project; and
WHEREAS, it is necessary to authorize the transfer of $173,091.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $173,091.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with MP Dory as the existing damaged fencing poses an immediate danger to the public and the replacement of these fences prior to the 2023 pool season will allow the pools to remain secured during non-operating hours, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with MP Dory for the 2022 Pool Fence Upgrades Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $173,091.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P516000-100000 / Emergency Replacement - Misc. (Voted Carryover) / $298,387 / ($173,091) / $125,296
Fund 7702 / P516002-100000 / 2022 Pool Fence Upgrades (Voted Carryover) / $0 / $173,091 / $173,091
SECTION 7. For the purpose stated in Section 1, the expenditure of $173,091.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.