Background
This legislation authorizes the Director of Public Utilities to enter into a contract with Danbert Electrical Corporation for Power Distribution Installation and Restoration for the Division of Power. This work consists of providing labor and equipment for removing and setting poles, installing and removing conductors and other such work as necessary at various locations within the Columbus Electric System on an as needed basis. Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage Services.
The Department of Public Utilities solicited competitive bids for Power Distribution Installation and Restoration in accordance with the relevant provisions of Section 329 (RFQ023467). Three hundred and fifteen (315) vendors were solicited. Five bids were received and opened on December 21, 2022.
After a review of the bids, New River Electrical Corporation was the lowest bidder. However, they failed to meet the bid specifications requiring a 10% MBE/WBE goal which deemed the bid non-responsive.
Danbert Electrical Corporation was the next lowest bidder and met all the specifications of the bid. Therefore, the Division of Power recommends an award be made to Danbert Electrical Corporation as the most responsive, responsible and best bidder.
The contract will be in effect from the date of execution to and including July 21, 2025 with the option to renew for one additional year. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
SUPPLIER: Danbert Electrical Corporation, vendor #023222, expires 7/23/23, majority status
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to avoid a lapse in service.
FISCAL IMPACT: $2,502,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2023 Operating Budget, Ordinance 2937-2022.
The following amounts were spent for this service:
$1,699,947.96 was spent in 2022
$1,778,345.59 was spent in 2021
Title
To authorize the Director of Public Utilities to enter into a contract with Danbert Electrical Corporation for Power Distribution Installation and Restoration for the Division of Power and to provide for payment of prevailing wage services to the Department of Public Service, Design and Construction Division; and to authorize the expenditure up to $2,502,000.00 from the Power Operating Fund; and to declare an emergency. ($2,502,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for Power Distribution Installation and Restoration (RFQ023467); and
WHEREAS, five (5) bids for Power Distribution Installation and Restoration were received and opened on December 21, 2022; and
WHEREAS, New River Electrical Corporation was the lowest bidder, however, they were deemed non-responsive due to failure to meet the 10% MBE/WBE goals; and
WHEREAS, the Division of Power recommends an award be made to Danbert Electrical Corporation as the most responsive, responsible and best bidder in the amount of $2,500,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for Power Distribution Installation and Restoration with Danbert Electrical Corporation
WHEREAS, this contract will be in effect from the date of execution to and including July 31, 2025 and upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract can be renewed for one additional year; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a contract with Danbert Electrical Corporation for Power Distribution Installation and Restoration, in order to avoid a lapse in service, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities, be and hereby is authorized to enter into a contract for Power Distribution Installation and Restoration with Danbert Electrical Corporation in the amount of $2,500,000.00; in accordance with the terms and conditions of RFQ023467 on file in the Department of Public Utilities; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for a total of $2,502,000.00.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this agreement will be in effect from the date of execution to and including July 31, 2025, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract can be renewed for one additional year.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the expenditure of $2,502,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating Fund), Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.