Explanation
This legislation is being submitted contingent on the passage of the 2023 City of Columbus Operating Budget which is anticipated to be adopted on February 13, 2023. This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with USIC Locating Services, LLC for fiber location services. On May 10, 2021, Ordinance 0209-2021 was passed, authorizing the establishment of a universal term contract/purchase agreement (UTC/PA) with USIC Locating Services, LLC. This UTC/PA was established on behalf of the Department of Technology. Via this contract, the Department of Technology has on-call access to routine network cable location services and “811-Call Before You Dig” requests. Cable location service costs in 2023-2024 are estimated to total $264,000.00. As such, this ordinance also authorizes the expenditure of $264,000.00 for these services.
CONTRACT COMPLIANCE
Vendor Name: USIC Locating Services, LLC
City DAX Acct.#/CC#: 034818; Expiration Date: 02/04/2024
FISCAL IMPACT
Funds for the above-described 2023-2024 services are available and budgeted in the Information Services Operating Fund.
EMERGENCY DESIGNATION
Emergency designation is requested to ensure continued availability of these crucial services. Without the passage of this ordinance the City would be in violation of the Ohio Revised Code (ORC) and the underground fiber network would be in danger from excavation work in the city. This legislation/ordinance is being submitted contingent on the passage of the 2023 City of Columbus Operating Budget which is anticipated to be adopted on February 13, 2023.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with USIC Locating Services, LLC for fiber location services; to authorize the expenditure of $264,000.00 for the above-described purpose from the Information Services Operating fund; and to declare an emergency. ($264,000.00)
Body
WHEREAS, on May 10, 2021 Ordinance 0209-2021 was passed, establishing a universal term contract/purchase agreement (UTC/PA) with USIC Locating Services, LLC on behalf of the Department of Technology; and
WHEREAS, with establishment of the above-mentioned UTC/PA, the Department of Technology has on-call access to routine network cable location services and “811-Call Before You Dig” requests; and
WHEREAS, it is estimated that the cost of these services in 2023-2024 will total $264,000.00; and
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with USIC Locating Services, LLC; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with USIC Locating Services, LLC to ensure continued availability to these crucial services because without the passage of this ordinance the City would be in violation of the Ohio Revised Code (ORC) and our underground fiber network would be in danger from excavation work in the city, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Technology, is hereby authorized to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with USIC Locating Services, LLC for fiber location services. It is estimated that the cost of these services in 2023-2024 will total $264,000.00.
SECTION 2. That the expenditure of up to $264,000.00 is hereby authorized, for the above-mentioned purpose, as shown in the attachment to this ordinance. (Please see attachment 0378-2023 EXP)
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.