Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to renew a contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS). On March 22, 2021, City Council passed ordinance 0489-2021, authorizing DoT to enter into a new enterprise license agreement with ESRI. This agreement included two one-year options to renew, of which this is the second.
The City’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to: crime mapping, snow and ice operation applications, capital improvement projects mapping, utility dashboards, and zoning map applications. Authorization of this renewal will ensure continued access to the City’s current ESRI software portfolio, including the continuation of unlimited licensing of its most heavily used ESRI software products. This will ensure that the City can continue to meet emerging GIS technology needs expeditiously and cost-effectively.
This ordinance also authorizes the expenditure of $400,000.00 for the above-mentioned renewal. This amount will cover a one-year term, beginning on April 15, 2023 and ending on April 14, 2024.
Finally, this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code Section 329. Sole source designation is requested as ESRI (which is the City’s technology standard for GIS software) is the sole provider of licensing, maintenance and support for its GIS software products.
FISCAL IMPACT
Funds for the above-described contract renewal is budgeted and available in the 2023 Information Services operating budget.
CONTRACT COMPLIANCE
Vendor Name: Environmental Systems Research Institute, Inc. (ESRI), City Account #: 010901;
CC/FID#: 95-2775732; Expiration Date: 03/07/2024
Title
To authorize the Director of the Department of Technology to renew an agreement with Environmental Systems Research Institute, Inc. for an enterprise license agreement for software licensing, maintenance and support for the City’s geographic information systems in accordance with the sole source provisions of Columbus City Codes; and to authorize the expenditure of $400,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($400,000.00)
Body
WHEREAS, ordinance 0489-2021, passed on March 22, 2021, authorized the Director of the Department of Technology to enter into a new enterprise license agreement with Environmental Systems Research Institute, Inc.; and
WHEREAS, the above-mentioned agreement included two one-year options to renew; and
WHEREAS, this ordinance authorizes the second of the two renewal options; and
WHEREAS, this ordinance authorizes the expenditure of $400,000.00 for the above-described purpose for a term of one-year, starting on April 15, 2023 and ending on April 14, 2024; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an existing enterprise license agreement with Environmental Systems Research Institute, Inc.; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew an enterprise license agreement with Environmental Systems Research Institute, Inc. for software licensing, maintenance and support for the City’s geographic information systems for a period of one year, beginning on April 15, 2023 and ending on April 14, 2024, at a cost of $400,000.00.
SECTION 2. That the expenditure of $400,000.00 or so much thereof as may be necessary is hereby authorized as shown in the attachment to this ordinance. (See attachment 0388-2023EXP)
SECTION 3. That the agreement being renewed via this ordinance is being done so in accordance with the sole source provisions of Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.