Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Sewer Management Equipment Parts and Services with Best Equipment Company, Inc. The Division of Fleet Management is the primary user for Sewer Management Equipment Parts and Services. Vac-Con and Envirosight parts and services are used to repair sewer maintenance equipment on City vehicles. Best Equipment Company, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for these specific manufacturers. Pricing was obtained through published price lists. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Best Equipment Company, Inc., CC# 007016 expires 6/14/2024, $1.00
Total Estimated Annual Expenditure: $20,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer Maintenance Equipment Parts and Services with Best Equipment Company, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Sewer Maintenance Equipment Parts and Services UTC will provide for the purchase of Vac-Con and Envirosight Parts and Services used to repair sewer maintenance equipment on City vehicles and Best Equipment Company, Inc. is the sole source provider of these goods and services; and,
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Sewer Maintenance Equipment Parts and Services with Best Equipment Company, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Sewer Maintenance Equipment Parts and Services for a term of approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year, as follows:
Best Equipment Company, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.