Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew an existing contract with Brown Enterprise Solutions, LLC for Accela software licensing, maintenance, and support on behalf of DoT and the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service.
On March 28, 2022, DoT received and unsealed one bid submission for Accela software licensing, maintenance, and support for various city agencies. The single bid was submitted by Brown Enterprise Solutions, LLC. The original contract, authorized by ordinance 1046-2022, which passed on April 18, 2022, included three (3) optional one-year renewals, subject to approval by City Council. This ordinance authorizes the first one-year renewal of the three allowable renewals. The term of this contract will be one year, beginning on May 1, 2023 and ending on April 30, 2024 at a cost of $542,969.88.
Passage of this ordinance will ensure continuation of software maintenance and support services for Accela systems, used by the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service. Services provided through this contract include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose access to the various services provided via these licenses.
This ordinance also authorizes the expenditure of $542,969.88 for the above-described purpose.
CONTRACT COMPLIANCE
Vendor Name: Brown Enterprise Solutions, LLC
CC#: 90-0353698 Expiration Date: 3/3/2024
DAX Vendor Account # 010668
FISCAL IMPACT
Funds for this contract are budgeted and available in DoT’s 2023 Information Services Operating fund (a portion of which are budgeted in DoT “direct charge” budgets of ...
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