Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction for the Hilltop Smart Lighting Phase One project in an amount up to $2,731,423.96, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $2,733,423.96.
This project will implement Smart Lighting in the Phase 1 project area in the Hilltop neighborhood generally bounded by I-670 on the north and east, Wilson Road on the west, and Briggs Road on the south. The project will replace approximately 3,500 existing HPS lights with LED lights that will be connected to a central control system. Additionally, existing lighting circuits will be updated where specified.
The Community Planning Area is 53 - Greater Hilltop.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The conversion to LED lighting within the project area should provide an additional sense of safety and security to the residents. This conversion may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments. LED lighting reduces power consumption and will have greenhouse gas savings.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the Hilltop Smart Lighting Phase One project was advertised on the Vendor Services and Bid Express websites from 11/09/22 through 12/07/22. Two bids were received for the project and were opened on 12/07/22. The following companies submitted bids:
A. Complete General Construction = $2,731,423.96
B Danbert Electric Corp = $3,527,294.88
The Complete General Construction bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,731,423.96.
4. CONTRACT COMPLIANCE INFORMATION
Complete General Construction’s contract compliance number is CC-006056 and expires 6/8/2023.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). After review of the Utilization Plan and other related information the contractor submitted with their bid response, a goal of 10% has been approved for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the bid documents for this contract.
6. PRE-QUALIFICATION STATUS
Complete General Construction and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $2,733,423.96 is available and appropriated within the Electricity Bond Fund, Fund 6303. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within Fund 6303 is also needed to align cash and appropriation with the proper project.
8. EMERGENCY DESIGNATION
Emergency designation is requested so these safety enhancements can be installed as quickly as possible.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Electricity Bond Fund; to authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction for the Hilltop Smart Lighting Phase One project; to authorize the expenditure of up to $2,733,423.96 from the Electricity Bond Fund for the contract; and to declare an emergency. ($2,733,423.96)
Body
WHEREAS, the Department of Public Utilities is engaged in the Hilltop Smart Lighting Phase One project; and
WHEREAS, two bids for the Hilltop Smart Lighting Phase One project were received and opened on December 7, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Complete General Construction; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction contract with Complete General Construction for the Hilltop Smart Lighting Phase One project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, the 2022 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, a transfer of funds and appropriation within the Electricity Bond Fund, Fund 6303, is needed to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity Bond Fund, Fund 6303, to pay for the contracted services and for prevailing wage services for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into a construction contract with Complete General Construction for the Hilltop Smart Lighting Phase One project so these safety enhancements can be installed as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6303 / 670878-100000 / SMART Streetlighting (Voted Electricity Carryover) / $2,631,724.00 / ($1,831,724.00) / $800,000.00
6303 / 670869-100001 / 2020 - 2022 General CA/CI - Power (Voted Electricity Carryover) / $101,876.00 / ($101,700.00) / $176.00
6303 / 670799-100000 / Voltage Conversion - Circuit 7220 - North High Street, Clintonville (Voted Electricity Carryover) / $1,300,357.00 / ($800,000.00) / $500,357.00
6303 / 670878-100001 / SMART Lighting Phase 1 (Voted Electricity Carryover) / $459,093.00 / $2,733,424.00 / $3,192,517.00
SECTION 2. That the transfer of $901,700.52, or so much thereof as may be needed, is hereby authorized between projects within the Electricity Bond Fund, Fund 6303, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the Hilltop Smart Lighting Phase One project with Complete General Construction, 1221 E. Fifth Ave, Columbus, Ohio, 43219, in an amount up to $2,731,423.96; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 4. That the expenditure of $2,733,423.96, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.