Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew (Renewal No. 1) and modify a contract with Gordon Flesch Company Inc. for one additional year and to increase the amount by $1,000.00 for copier services.
Original contract amount $ 3,119.00 PO311097
Renewal No. 1 amount $ 1,000.00
Total contract amount $ 4,119.00
The Department of Development solicited an Indefinite Quantity Agreement to purchase copier maintenance service and supplies expressed as a cost per copy (to include all costs associated with the service/labor, travel expenses, parts, supplies, etc., except paper and staples) for a 12 month period to be billed monthly in arrears. The maintenance and service are to be completed according to the manufacturer’s suggested maintenance for the optimum quality of copy and performance of the equipment.
The Department of Development advertised RFQ020490 on Vendor Services in December 2021 for these services. Three bids were received, and the Director of Development entered into contract with the lowest bidder under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to February 28th, 2023, with an option to renew for one (1) additional year, starting March 1, 2023.
This legislation will extend the existing contract through February 28, 2024, and to increase the amount by $1,000.00. It is anticipated that the new contract will be fully executed by mid-March. To prevent a gap in service, the Department of Development’s agreement shall allow for payment of services starting March 1, 2023.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: Funding is available in fund 2206, Land Management fund.
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