Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Powdered Activated Carbon with CarbPure Technologies, Llc. The Division of Water is the sole user for this material, used as a taste and odor control agent for potable water at two (2) City of Columbus Water Plants. The term of the proposed option contract would be approximately one (1) year, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 22, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023612). Two (2) bids were received. Extensive laboratory testing is conducted on samples of material bid to determine its’ effective value. This was bid as a three year contract with firm pricing requested for all three years. Neither vendor was willing to bid a firm price for years 2 and 3.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
CarbPure Technologies LLC, CC# 018477 expires 12/12/24, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $1,550,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain a constant supply of this vital material.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BR...
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