Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to renew (Renewal No. 1) and modify a contract with Blind Eye Restoration LLC for one additional year and to increase the amount by $27,800.00 for art maintenance and repair services.
Original contract amount $ 29,450.00 PO349785
Renewal No. 1 amount $ 27,800.00
Total contract amount $ 57,250.00
The Department of Development advertised RFQ022701on Vendor Services in August and September of 2022 for these services. Two bids were received, and the Director of Development entered into contract with the lowest bidder under the authority of Columbus City Code Section 329.19. For the original contract, the contract period is from the date of approval of the purchase order to February 28th, 2023, with an option to renew for one (1) additional year, starting March 1, 2023.
Blind Eye Restoration LLC is a local, female owned restoration company who has conducted restoration work on the City's art pieces since 2019. They most recently executed a contract for restoration on 16 pieces. Due to the high quality work they have conducted, Planning is looking to extend their current contract to another number of art pieces.
This legislation will extend the existing contract through February 28, 2024, increase the amount by $27,800.00, and change the scope to provide maintenance and repair for new art pieces. It is anticipated that the new contract will be fully executed by mid-March. To prevent a gap in service, the Department of Development’s agreement shall allow for payment of services starting March 1, 2023.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: Funding is available within the Department of Development Planning Division’s 2023 general fund budget.
CONTRACT COMPLIANCE: the vendor number is 027939 and expires 3/28/24.
Title
To authorize the Director of Development to renew and modify a contract with Blind Eye Restoration LLC for one additional year; to authorize the expenditure of $27,800.00 from the 2023 General Fund Budget; to allow for payment of services starting March 1, 2023; and to declare an emergency. ($27,800.00)
Body
WHEREAS, the Department of Development advertised RFQ022701 on Vendor Services in August and September of 2022 for these services. Two bids were received, and the Director of Development entered into contract with the lowest bidder under the authority of Columbus City Code Section 329.19; and
WHEREAS, the Director of Development has identified the need to renew and modify a contract with Blind Eye Restoration LLC for one additional year, to increase the amount by $27,800.00 for art maintenance and repair services, and change the scope to provide maintenance and repair for new art pieces; and
WHEREAS, to prevent a gap in service, the Department of Development’s agreement shall allow for payment of services starting March 1, 2023; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this renewal should be authorized immediately to continue program services without interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to renew and modify a contract with Blind Eye Restoration LLC for one additional year, ending February 24, 2024, to increase the amount by $27,800.00 for art maintenance and repair services, change the scope to provide maintenance and repair for new art pieces, and to allow for payment of services starting March 1, 2023.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $27,800.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 4406 (Planning Division), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to establish such accounting codes as necessary, to make any accounting changes to revise the funding source for all agreements, contracts, or modifications associated with this Ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.