Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify professional services contracts with Conduent State & Local Solutions, Inc., to add additional funds for the Parking Violation Processing Services contract as follows:
Parking Violation Processing Services contract
Ordinance 0481-2017 authorized the Director of Public Service to enter into a professional services contract for the Parking Violation Processing Services contract for five years with the option to extend the contract for four (4) successive one (1) year terms, and provided the city with the ability to upgrade management services, begin third-party collection services, and upgrade parking enforcement components and efficiency services. Ordinance 0108-2018 authorized the Director of Public Service to modify the contract in the amount of $845,000.00. Ordinance 0173-2019 authorized the Director of Public Service to modify the contract in the amount of $600,000.00 and amended and clarified terms and conditions of the original contract. Ordinance 0554-2020 authorized the Director of Public Service to modify the contract in the amount of $680,000.00. Ordinance 1524-2021-2021 authorized the Director of Public Service to modify the contract in the amount of $500,000.00. This is the first year extension of the original contract term. Ordinance 0380-2023 authorized the Director of Public Service to modify the contract in the amount of $700,000.00 and extend the contract for one (1) year.
The original contract amount: $513,963.00 (PO059228, Ord. 0481-2017)
The total of modification 1: $845,000.00 (PO104160, Ord. 0108-2018)
The total of modification 2: $600,000.00 (PO192237, Ord. 0173-2019)
The total of modification 3: $680,000.00 (PO221452, Ord. 0554-2020)
The total of modification 4: $500,000.00 (PO281584, Ord. 1524-2021)
The total of modification 5: $700,000.00 (PO319252, Ord. 0380-2022)
The total of Modification 6: $300,000.00 (Total this Ordinance)
The contract amount including all modifications: $4,138,963.00
Conduent State & Local Solutions, Inc. was previously known as Xerox State & Local Solutions, Inc. Ordinance 1830-2017 authorized the assignment of all past, present, and future business done by the City of Columbus with Xerox State and Local Solutions, Inc. to Conduent State & Local Solutions, Inc.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Conduent State & Local Solutions, Inc.
2. PLANNED CONTRACT MODIFICATION
This planned modification of the contract with Conduent State & Local Solutions, Inc. for the first year of the contract extension of the original contract term is necessary to fund parking ticket management services and components by Conduent State & Local Solutions, Inc., for continued streamlining in support of the City's Strategic Parking Plan.
3. CONTRACT COMPLIANCE
Conduent State & Local Solutions Inc. contract compliance number is CC000606 and expires 6/07/2023.
4. FISCAL IMPACT:
Funding for the parking ticket management services/components for 2023 in the amount of $300,000.00 is available within Fund 6500, the Mobility Operating Fund.
5. EMERGENCY DESGINATION
Emergency action is requested to ensure that payment for these uninterrupted services continues for this contract.
Title
To authorize the Director of Public Service to modify the contract for the Parking Services Division with Conduent State & Local Solutions, Inc. to provide parking violation processing; to authorize the expenditure of $300,000.00 from the within the Mobility Enterprise Operating Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, ordinance 0481-2017 authorized the Director of Public Service to enter into contract with Xerox State & Local Solutions, Inc., and authorized the expenditure of $513,963.00 for the purchase of parking ticket management services, ancillary equipment, and training services for an initial term of five years with the option of extending the contract for four (4) successive one (1) year terms after the original term; and
WHEREAS, ordinance 1830-2017 authorized the assignment of all past, present, and future business done by the City of Columbus with Xerox State and Local Solutions, Inc. to Conduent State & Local Solutions, Inc.; and
WHEREAS, ordinance 0108-2018 modified the original contract to add $845,000.00; and
WHEREAS, ordinance 0173-2019 modified the original contract to add $600,000.00 and amended and clarified terms and conditions of the original contract; and
WHEREAS, ordinance 0554-2020 modified the original contract to add $680,000.00; and
WHEREAS, ordinance 1524-2021 modified the original contract to add $500,000.00; and
WHEREAS, ordinance 0380-2022 modified the original contract to add $700,000.00 and extended the contract for one (1) year; and
WHEREAS, it is now necessary to modify the Parking Violation Processing Services contract in the amount of $300,000.00, for annual ticket management systems, third-party collections, and components; to extend the contract completion date to June 30, 2023 or until scope of services is completed to the satisfaction of the CITY; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with Conduent State & Local Solutions Inc. in order to continue the services for the City's parking and permit enforcement program so the City can operate an effective, efficient program, thereby preserving the public health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification to pay for annual ticket management systems, components, services, to extend the contract completion to May 31, 2023 or until the scope of services is completed to the satisfaction of the CITY, with Conduent State & Local Solutions, Inc. of 12410 Milestone Center Dr., Germantown, MD 20876 in an amount up to $300,000.00.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Operating Fund), Subfund 650001 (Mobility Enterprise), Section 3 590603, Dept-Div 5906 (Public Service - Parking Services), in object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.