Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew a services contract with Comproducts, Inc. dba B&C Communications for radio repair and maintenance services contract for year four of a possible five-year contract term. It also authorizes a contract modification for this contract so funds can be added to pay for the fourth year of services.
The initial term of this contract was for three years with the option of two one-year renewals. Public Service would like to renew the contract to continue this service for year four of the contract and to add funds in the amount of up to $45,000.00 to pay for these additional services.
The original contract amount: $20,000.00 (PA004556)
The total of Modification No. 1: $45,000.00 (PO268053)
The total of Modification No. 2: $45,000.00 (PO316795)
The total of Modification No.3: $45,000.00 This ordinance)
The contract amount including all modifications: $155,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against B&C Communications dba Comproducts.
2. CONTRACT COMPLIANCE
The contract compliance number for is CC005879 and expires 6/29/2023.
3. FISCAL IMPACT
This planned contract renewal and expenditure is planned and appropriated in the Division of Refuse Collection's 2023 General Fund budget, and the Division of Infrastructure Management within the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance to prevent interruption of services.
Title
To authorize the Director of Public Service to modify and renew the radio repair and maintenance services contract with Comproducts, Inc., dba B&C Communications; to authorize the expenditure of up to $25,000.00 from the General Fund; and $20,000.00 from the Street Construction Maintenance and Repair Fund, for this renewal; and to declare an emergency. ($45,000.00)
Body
WHEREAS, the Department of Public Service, Divisions of Refuse Collection and Infrastructure Management need radio repair and maintenance services; and
WHEREAS, the Director of Public Service is authorized to execute the radio repair and maintenance service contract with Comproducts, Inc. dba B&C Communications for the Department of Public Service; and
WHEREAS, the contract is a three-year contract with two one-year renewals; and
WHEREAS, the Department of Public Service desires to renew the contract for year four of the contract term and to add funds to pay for the fourth year of services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to renew the contract with Comproducts, Inc. dba B&C Communications for year four to prevent interruption of services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and renew the radio repair and maintenance service contract with Comproducts, Inc., dba B&C Communications, to add up to $45,000.00 to pay for the fourth year of services.
SECTION 2. That the expenditure of $25,000.00 or as much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 5902 (Refuse Collection), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $20,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street, Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.