Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Co., for the Council Chambers Renovation Phase 2 Project, in the amount of $407,437.00.
This project consists of various construction services to City Council chambers including the rearrangement and addition of two council desks to allow for all members to be represented on one stage. Work also includes replacing five existing cameras, replacing two existing lights, and installing new fiber lines from the chambers to the CCTV control room. Care will be taken to preserve the historic features of the chambers.
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened two (2) bids on February 2, 2023:
1. R.W. Setterlin Building Co. $407,437.00
2. 2K General Co. $479,085.00
*Bid amounts include alternates
R. W. Setterlin Building Co.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $407,437.00. Their Contract Compliance Number is 31-0836188 (expires 9/19/24, Majority) and their DAX Vendor Account No. is 4372.
3. EMERGENCY DESIGNATION: Renovations will occur during Council’s summer recess. Emergency designation is requested in order for all materials to be ordered and on hand by August 1, 2023.
4. FISCAL IMPACT: A transfer within the Construction Management Capital Improvement Fund - Fund No. 7733 will be necessary as well as an amendment to the 2022 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with R.W. Setterlin Building Co. for the Council Chambers Renovation Phase 2 Project; to authorize a transfer and expenditure up to $407,437.00 within the Construction Management Capital Improvement Fund; to authorize a...
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