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File #: 0580-2023    Version: 1
Type: Ordinance Status: Passed
File created: 2/14/2023 In control: Technology Committee
On agenda: 3/13/2023 Final action: 3/16/2023
Title: To authorize the Director of the Department of Technology to enter into contracts with Vertiv Corporation, for annual maintenance and related services associated with the Uninterrupted Power Supply (UPS) systems in accordance with sole source provisions of Columbus City Code; to waive the competitive bidding provisions of the Columbus City Code; to authorize the Director of the Department of Technology to enter into contract with Vertiv Corporation for heating, cooling and ventilation (HVAC) system and various equipment maintenance; and to authorize the expenditure of $214,041.61, from the Department of Technology, Information Services Division, Information Services Operating Fund. ($214,041.61)
Attachments: 1. 0580-2023 City of Columbus UPS Svc 2023, 2. 0580-2023 City of Columbus HVAC ATS GEN Svc 2023-24, 3. 0580-2023 Sole Source City of Columbus 2023, 4. 0580-2023 Sole Source Form_Vertiv Corp, 5. 0580-2023 Bid Waiver Form, 6. 0580-2023 EXP
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Vertiv Corporation for maintenance and related services on the City’s Uninterrupted Power Supply (UPS) systems. The City entered into an agreement (EL006410) for UPS maintenance services, authorized by ordinance 1160-2006. Last year, the agreement was continued by authority of ordinance 0505-2022, passed March 3, 2022, through purchase order PO325725. Approval of this ordinance will provide UPS maintenance services for the period April 19, 2023 to April 18, 2024, at a total cost of $89,243.02.


Although maintenance services for the UPS systems are available from other suppliers, Vertiv Corporation is the only factory-authorized service provider for the UPS equipment used at the City's data centers. Where alternate providers of UPS services are required to utilize Liebert technicians, Vertiv Corporation's policy is to bill the end user directly and not the third-party service provider; nor does Vertiv Corporation support third-party organizations with technical back-up or guaranteed parts availability. Given the critical need for reliable UPS systems at the City's data centers, it is in the City's best interests to contract directly with Vertiv Corporation. As such, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code Chapter 329.

This ordinance will also authorize the Director of the Department of Technology to enter into a contract agreement with Vertiv Corporation for additional equipment; heating, cooling and ventilation (HVAC), Automatic Transfer Switch (ATS), generator maintenance and support services with a coverage term period of 4/19/2023 through 4/18/2024, in the amount of $74,798.59. Last year, the agreement was authorized under ordinance 0505-2022, passed March 3, 2022, through purchase order PO325729.

As a result of various system and equipment fa...

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