Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Danbert Electric Corporation for the Smoky Row Street Lighting project in an amount up to $475,309.35, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $477,309.35.
This project will implement street lighting improvements for Smoky Row Road from north of Hard Road to the Columbus corporate boundary near Wimberly Court. The project will provide overhead street lighting to the project area.
The Community Planning Area is 31 - Far Northwest.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The conversion to LED lighting within the project area should provide an additional sense of safety and security to the residents. This conversion may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments. LED lighting reduces power consumption and will have greenhouse gas savings.
3. CONSTRUCTION CONTRACT AWARD
An Invitation for Bids for the Smoky Row Street Lighting project was advertised on the Vendor Services and Bid Express websites from 11/16/22 through 12/14/22. Three bids were received for the project and were opened on 12/14/22. The following companies submitted bids:
A. Danbert Electric Corp = $475,309.35
B. Complete General Construction = $550,565.95
C. U.S. Utility Contractor = $575,193.77
The Danbert Electric bid was deemed the lowest, best, most responsive and responsible bid in the amount of $475,309.35.
4. CONTRACT COMPLIANCE INFORMATION
Danbert Electric’s contract compliance number is CC-023222 and expires 7/23/2023.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required for this contract because no Federal or State money is paying for the contract.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract.
Danbert Electric is classified as a majority company by ODI. Three subcontractors will be used on this contract. One of them, Garcia Surveyors, is certified by ODI as an MBE. It is anticipated that 1.67% of the contract spend will be paid to Garcia Surveyors.
6. PRE-QUALIFICATION STATUS
Danbert Electric and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $477,309.35 is available and appropriated within the Electricity Bond Fund, Fund 6303. An amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within Fund 6303 is also needed to align cash and appropriation with the proper project.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Electricity Bond Fund; to authorize the Director of Public Utilities to enter into a construction contract with Danbert Electric for the Smoky Row Street Lighting project; and to authorize the expenditure of up to $477,309.35 from the Electricity Bond Fund for the contract. ($477,309.35)
Body
WHEREAS, the Department of Public Utilities is engaged in the Smoky Row Street Lighting project; and
WHEREAS, three bids for the Smoky Row Street Lighting project were received and opened on December 14, 2022; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert Electric; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, the 2022 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, a transfer of funds and appropriation within the Electricity Bond Fund, Fund 6303, is needed to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Electricity Bond Fund, Fund 6303, to pay for the contracted services and for prevailing wage services for the project;and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a construction contract with Danbert Electric for the Smoky Row Street Lighting project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6303 / 670869-100001 / 2020 - 2022 - General CA/CI - Power (Voted Electricity Carryover) / $176.00 / ($176.00) / $0.00
6303 / 670868-100001 / Power General Engineering Services (2021-2024) (Voted Electricity Carryover) / $150,000.00 / ($150,000.00) / $0.00
6303 / 670862-100000 / Westerville Road Street Lighting (Voted Electricity Carryover) / $7,940.00 / ($7,940.00) / $0.00
6303 / 670845-100000 / Hall Rd Street Lighting (Voted Electricity Carryover) / $6,813.00 / ($6,813.00) / $0.00
6303 / 670782-100000 / Valleyview Street Lighting (Voted Electricity Carryover) / $19,383.00 / ($19,383.00) / $0.00
6303 / 670781-100000 / South Westgate/Sylvan Street Lighting (Voted Electricity Carryover) / $23,811.00 / ($23,811.00) / $0.00
6303 / 670003-100200 / DOP Streetlight Program (Voted Electricity Carryover) / $74,319.00 / ($74,319.00) / $0.00
6303 / 440007-100018 / North Central Standard Lighting - 1938 (Voted Electricity Carryover) / $74,814.00 / ($74,814.00) / $0.00
6303 / 440007-100017 / Cleveland Avenue Decorative Street Lighting - 1939 (Voted Electricity Carryover) / $34,482.00 / ($18,355.00) / $16,127.00
6303 / 670608-100000 / 60-07 Distribution System Improvements (Voted Electricity Carryover) / $107,350.00 / ($101,700.00) / $5,650.00
6303 / 670863-100000 / Smoky Row Street Lighting (Voted Electricity Carryover) / $136,006.00 / $477,309.00 / $613,315.00
SECTION 2. That the transfer of $477,309.35 or so much thereof as may be needed, is hereby authorized between projects within the Electricity Bond Fund, Fund 6303, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the Smoky Row Street Lighting project with Danbert Electric, 7991 Memorial Drive, Plain City, Ohio, 43064, in an amount up to $475,309.35; in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 4. That the expenditure of $477,309.35, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.