Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with Strand Associates for the SMOC Facility Stormwater Improvements project, CIP 611021-100000, in an amount up to $80,222.36 to pay for services needed through the completion of construction for this project.
The project will install green infrastructure at the Department of Public Utilities Fairwood facility resulting in reduced runoff and improved water quality. The project will also reduce inflow to the sanitary system, mitigating sewerage overflows. Strand Associates (Strand) is designing the improvements. Strand has completed preliminary design, prepared a design report, and prepared draft final construction plans. This modification will fund completion of the final construction plans, finalization of building permits, construction procurement services, and provide services during and post construction.
The project is located at 1250 Fairwood Avenue within the South Side (63) planning area.
1.1 Future Renewals/Modifications: Additional modifications are not anticipated to be needed for this contract.
1.2 Amount of additional funds to be expended: $80,222.36.
Original Contract (EL016263 / ORD 1437-2014): $349,829.39
Modification #1 (PO072377 / ORD 1392-2017): $208,933.10
Modification #2 (PO258856 / ORD 2072/2020): $ 88,111.60
Modification #3 (This ordinance) $ 80,222.36
Contract Total: $727,096.45
1.3. Reason other procurement processes are not used: Re-bid of the project would result in higher project costs unless won by the same consultant due to the expense of a new consultant needing to review and re-certify all work performed over the past eight years.
1.4. How the cost of renewal was determined: Through negotiations between Strand and the Department of Public Utilities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The project will install green infrastructure at the Department of Public Utilities Fairwood facility resulting in reduced runoff and improved water quality. The project will also reduce inflow to the sanitary system, mitigating sewerage overflows.
3. CONTRACT COMPLIANCE INFORMATION
Strand’s contract compliance number is CC-007735 and expires 10/06/23.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) are not required for this contract as no Federal or State funds will be expended on the contract.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Strand is classified as a majority company by the City’s Office of Diversity and Inclusion. Per the Utilization Plan submitted with this ordinance, Strand plans to perform all of the work on this contract modification, so the MBE/WBE participation rate on this contract modification will be 0.0%.
5. FISCAL IMPACT
Funds are budgeted, available, and appropriated for this expenditure within the Storm Bond Fund, Fund 6204, within project P611021-10000.
6. EMERGENCY DESIGNATION
Emergency designation is requested to prevent a delay in the completion of design services due to the purchase order for contract modification #2 for this project being accidentally cancelled.
Title
To authorize the Director of Public Utilities to modify and increase a professional engineering services contract with Strand Associates for the SMOC Facility Stormwater Improvements project; to authorize an expenditure of up to $80,222.36 from the Storm Bond Fund to pay for the modification; and to declare an emergency. ($80,222.36)
Body
WHEREAS, there is an existing professional engineering services contract with Strand Associates for the SMOC Facility Stormwater Improvements project; and
WHEREAS, it is necessary to authorize a modification to the contract to increase the dollar amount of the contract to finish final design of the project and pay for construction services for the project; and
WHEREAS, funds are budgeted, available, and appropriated for this modification within the Storm Bond Fund, Fund 6204, within project P611021-10000; and
WHEREAS, funds must be expended from the Storm Bond Fund, Fund 6204, to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to execute the contract modification to prevent a delay in the completion of design services due to the purchase order for contract modification #2 for this project being accidentally cancelled, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the professional engineering services contract with Strand Associates, 425 W. Nationwide Boulevard, Suite 100, Columbus, Ohio, 43215; for the SMOC Facility Stormwater Improvements project, in an amount up to $80,222.36.
SECTION 2. That an expenditure of $80,222.36, or so much thereof as may be needed, is hereby authorized from the Storm Bond Fund, Fund 6204, to pay for this contract modification, per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.